OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Tucson, Arizona (2026)
Without a properly posted OSHA Form 300A, your Tucson restaurant is exposed to federal fines and your injury data isn't accessible for your own safety review. This mandatory annual summary of work-related injuries and illnesses is required by the federal Occupational Safety and Health Administration (OSHA). Key facts:
- 198 fields — ApronPrep auto-fills 164 from your business profile.
- $0–$0 government filing fees.
- Varies — The annual posting period is Feb 1–Apr 30; processing time for corrections depends on your audit status.
This log, also known as the OSHA Annual Summary, must be completed, certified, and posted each year. Most applicants complete this in under 15 minutes with ApronPrep, which auto-fills 164 of 198 fields.
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
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Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
You are required to complete and post the OSHA Form 300A - Summary of Work-Related Injuries and Illnesses each year under federal law. This mandate originates from the Occupational Safety and Health Act of 1970 (OSH Act), specifically 29 CFR 1904, which applies to nearly all private sector employers in Tucson and across Arizona. The OSH Act authorizes the federal Occupational Safety and Health Administration (OSHA) to enforce these recordkeeping rules, which are administered in Arizona by the state's own Division of Occupational Safety and Health (ADOSH). The law is clear: if your restaurant has 10 or more employees at any time during the previous calendar year and is not classified in a specifically exempt low-risk industry, you must maintain these logs.
Failing to complete, certify, or post the OSHA 300A summary triggers significant and escalating penalties. These are not one-time fines but can accumulate daily, creating a substantial financial liability before you even realize there's a problem. Based on federal OSHA penalty structures, which ADOSH follows, the practical consequences include:
- Financial penalties: Serious violations for missing or incorrect records can incur fines up to $16,131 per violation. Willful or repeated violations can reach $161,323 per violation.
- Ongoing daily fines: A failure-to-abate citation, issued if you do not correct a violation by the given deadline, can accrue at a rate of $16,131 for each day the violation continues beyond the abatement date.
- Increased scrutiny and shutdown risk: Poor recordkeeping is a red flag for inspectors, often leading to a comprehensive wall-to-wall safety inspection that can uncover other violations and potentially result in a cease-and-desist order for imminent danger situations.
- Insurance and legal vulnerabilities: Inaccurate or missing OSHA 300A data can complicate workers' compensation claims, lead to higher insurance premiums, and weaken your defense in any lawsuit related to a workplace injury.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: In January 2025, OSHA increased its maximum penalty amounts for violations; the new fines for serious, willful, and failure-to-abate violations took effect for any citations issued after that date.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required if you have 10 or more employees at any time during the previous calendar year, as per OSHA standard 29 CFR 1904.39(a)(1). |
| Bar / Nightclub | Required | Required if you have 10 or more employees, as food and beverage establishments are not on OSHA's Partially Exempt Industry List (NAICS 722410). |
| Food Truck | Required | Required if the mobile operation employs 10 or more people, as the OSHA recordkeeping rule applies to all establishments meeting the employee threshold. |
| Coffee Shop / Café | Required | Required if you have 10 or more employees, as these establishments are classified under NAICS 722511 (Snack and Nonalcoholic Beverage Bars) and are not exempt. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total number of recordable work-related injuries and illnesses you logged on the OSHA Form 300 for the year, which includes all cases listed in columns G through I of that form.
COMMON MISTAKE: Submitting the number from a single OSHA Form 301 (Incident Report) instead of the annual sum from Form 300, or including first aid-only cases, which are not recordable.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees, including salaried, hourly, part-time, and temporary workers, during the calendar year covered by this summary.
COMMON MISTAKE: Forgetting to include hours for all employee classifications or using pay period hours instead of a full-year total, which leads to an inaccurate incidence rate.
Total recordable case incidence rate
textEnter the calculated incidence rate using the formula: (Number of recordable injuries & illnesses X 200,000) / Total hours worked; the result is typically a decimal number (e.g., 2.1).
COMMON MISTAKE: Manually entering an incorrect calculated figure instead of using the OSHA formula; even a small math error here can trigger a review or request for correction.
Number of DART cases (days away, restricted, or transferred)
textEnter the combined total from columns H (Injuries with days away from work) and I (Injuries with job transfer or restriction) on your OSHA Form 300 for the year.
COMMON MISTAKE: Only counting cases with days away from work (Column H) and missing restricted/transferred cases (Column I), underreporting the DART cases.
Total hours worked by all employees (for DART rate calculation)
textThis should be the same total hours worked figure used for the total recordable rate calculation; re-enter the number to ensure consistency across both rate calculations.
COMMON MISTAKE: Using a different hours-worked total here than in the total recordable rate box, which creates conflicting data and will likely cause a rejection.
DART incidence rate
textEnter the calculated DART rate using the formula: (Number of DART cases X 200,000) / Total hours worked; format as a decimal (e.g.,的无 1.4).
COMMON MISTAKE: Failing to calculate and enter this rate if you had zero DART cases—you must enter '0.0'; leaving it blank is a common error that delays posting.
Log Year
textEnter the calendar year for which you are summarizing injury and illness data, formatted as a four-digit year (e.g., 2025).
COMMON MISTAKE: Entering the current posting year instead of the year the data covers, or using a two-digit format (e.g., '25') instead of four digits.
Establishment Name
textEnter the official, legal name of your restaurant or business establishment exactly as it appears on your tax filings and business license.
COMMON MISTAKE: Using a DBA ("Doing Business As") name instead of the legal entity name, or abbreviating in a way that doesn't match official records.
City
textEnter the city where your restaurant is physically located, spelled out in full without abbreviations (e.g., 'Tucson,' not 'Tuc.').
COMMON MISTAKE: Using a postal abbreviation or the city of a corporate headquarters instead of the physical worksite address.
State
textEnter the two-letter postal abbreviation for the state where your establishment is located (e.g., 'AZ' for Arizona).
COMMON MISTAKE: Spelling out the full state name ('Arizona') instead of using the two-letter abbreviation, which can cause data processing delays.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Failing to Post the Completed Form 300A from February 1st to April 30th
Businesses often post the form late, forget to post it entirely, or post the wrong year's form. The OSHA regulation (29 CFR 1904.32(b)(5)) requires the summary to be displayed in a common area from February 1 to April 30 each year. Missing this posting window is a common citation and can trigger an OSHA inspection. To avoid, set a calendar reminder for January 31st to print and post the current year's completed summary, ensuring it's visible to all employees.
2. Using Incorrect Employee Average for the Annual Summary (Line G)
Many employers incorrectly calculate the average number of employees by using a single month's headcount or the total number of W-2s issued. This miscalculation skews your incident rates. The correct method is to add the total number of employees for each pay period in the year and divide by the number of pay periods. For example, if you had 12 employees in 26 pay periods, your average is (12*26)/26 = 12, not simply '12'. An incorrect average can raise red flags during an OSHA data review.
3. Logging Non-Recordable Cases on the Form 300A Summary
This includes recording first-aid-only cases (like simple bandaging) or illnesses/injuries that are not work-related. Only recordable cases (those requiring medical treatment beyond first aid, resulting in restricted work or days away, or involving a significant injury/illness) that you've already logged on the OSHA Form 300 Log should be totaled for the Form 300A summary. Adding non-recordable cases inflates your statistics and can inaccurately suggest a higher hazard level to OSHA, potentially leading to a targeted inspection.
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Arizona
| City | Fee Range | Timeline |
|---|---|---|
| Mesa | ||
| Phoenix | ||
| Tucson |
Timeline: The Annual Submission Process
Review Logs and Prepare the 300A Summary
Annually review your completed OSHA Form 300 (Log of Work-Related Injuries and Illnesses) for the previous calendar year. Use that data to accurately fill out the 4-page OSHA Form 300A, including the total number of cases, days away from work, job transfers/restrictions, and injury/illness types. You must have your company's name, establishment number (if applicable), and annual average employee count ready. The most common error is misclassifying cases or calculating incorrect totals, which can trigger an OSHA inquiry.
Certify and Post the Summary for Employee Review
A company executive (owner, officer, highest-ranking manager at the establishment) must sign and certify the Form 300A, attesting to its accuracy. You are then required to post the completed summary in a common area where all employees can see it, such as a break room or bulletin board. It must remain posted from February 1 through April 30. Failing to have the proper person certify or neglecting to post the form for the full period are common compliance failures that can result in citations.
Electronically Submit to OSHA via the ITA Portal
Establishments with 20 or more employees in certain designated industries must electronically submit their Form 300A data to OSHA. For Arizona establishments in Tucson, this is done through OSHA's Injury Tracking Application (ITA) portal. You will need to create an account if you haven't already and have your finalized, certified Form 300A data ready for entry. The submission deadline is March 2 of each year for the prior year's data. Missing this federal deadline is a direct violation.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Arizona.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Alcohol Server Training Certification
state
Annual Report Filing
state
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsTimelines vary for this federal requirement as there is no formal 'issuance' or approval for OSHA Form 300A. The requirement is to prepare and post it annually. According to OSHA regulations, you must complete and certify the form by February 1st of each year covering the prior calendar year and post it from February 1st to April 30th. Contact the Occupational Safety and Health Administration (OSHA) or your state plan (ADOSH) to confirm current filing requirements.
There are no government filing fees to complete and post OSHA Form 300A. This is a recordkeeping and reporting requirement, not a permit with an application fee. However, failure to maintain these records properly can lead to significant fines during an inspection. For other required labor posters that do not have fees, see the Arizona Employer Registration for Unemployment Insurance for related employment requirements.
No, OSHA Form 300A is not a transferable permit. It is a summary log of work-related injuries and illnesses specific to each establishment. If you move your restaurant to a new location, you must maintain a separate Form 300, 300A, and 301 for the new establishment for its operational year. These records are site-specific, per OSHA's recordkeeping regulations. Be sure to also update location-specific permits like an Alarm System Permit/Registration.
You do not 'renew' OSHA Form 300A. The requirement is annual and cyclical. You must create a new summary each year covering the previous calendar year's data (from your Form 300 log). This new Form 300A must be certified by a company executive, posted for employees from February 1 to April 30, and kept for five years. This is similar to the annual cycle for other reports like the Annual Report Filing for your business entity.
During an OSHA or Arizona Division of Occupational Safety and Health (ADOSH) inspection, a compliance officer will request to see your OSHA 300, 300A, and 301 forms for the past five years. They will verify the forms are completed accurately, classified correctly, and that the annual summary (300A) was posted during the required period. Common violations include failing to post the summary or not recording recordable injuries, which can lead to citations and fines. Not legal advice — consult OSHA for specific inspection protocols.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Arizona specifically, we have analyzed compliance dossiers for 3 cities (Mesa, Phoenix, Tucson), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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