Terms of Service

These Terms of Service (“Terms”) govern your access to and use of the ApronPrep platform and related services (the “Service”). By accessing or using the Service, you agree to be bound by these Terms. If you are using the Service on behalf of an organization, “you” refers to that organization.

IMPORTANT: BY CLICKING “SIGN UP,” “GET STARTED,” OR SIMILAR WORDING, COMPLETING THE REGISTRATION PROCESS, OR OTHERWISE USING THE SERVICE, YOU AGREE TO THESE TERMS. IF YOU DO NOT AGREE, DO NOT CREATE AN ACCOUNT OR USE THE SERVICE. THE SERVICE IS A DOCUMENT PREPARATION ASSISTANCE TOOL. IT DOES NOT PROVIDE LEGAL, TAX, REGULATORY, OR COMPLIANCE ADVICE. ALL OUTPUTS REQUIRE HUMAN REVIEW AND VALIDATION BEFORE SUBMISSION TO ANY GOVERNMENT AUTHORITY. THE SERVICE IS NOT A SUBSTITUTE FOR QUALIFIED PROFESSIONAL REVIEW. SEE SECTIONS 6 AND 7 FOR MATERIAL LIMITATIONS.

The Service is operated by DATAENGINE LLC, a New Hampshire limited liability company, doing business as ApronPrep (“ApronPrep,” “we,” “us,” or “our”).

These Terms incorporate by reference the Privacy Policy and, where applicable, the Data Processing Addendum (“DPA”) and any feature-specific supplemental terms presented to you for acceptance. In the event of a conflict, the following order of precedence will apply: (i) any signed order form or negotiated agreement between you and ApronPrep, (ii) feature-specific supplemental terms, (iii) the DPA, (iv) these Terms, and (v) the Privacy Policy, except that the Privacy Policy will control to the extent required by applicable privacy law.

1. Eligibility

You must be at least 18 years old to use the Service. The Service is intended for use by businesses — including restaurant operators and food service establishments — and their authorized representatives. Our Services are not designed for or marketed to children under 18.

2. Accounts

You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You represent that you have the authority to bind the organization on whose behalf you are using the Service. If you lose access to your credentials, you may be unable to recover your account, your stored documents, or your data.

3. Subscriptions and Billing

We offer free and paid subscription plans. Paid subscriptions automatically renew unless canceled prior to the renewal date. Cancellation is effective at the end of the current billing period. No refunds are provided except where required by applicable law.

We will provide at least thirty (30) days’ advance notice before increasing the fees applicable to your current subscription plan. Fee changes will take effect at your next renewal unless you cancel prior to that date.

Payments are processed by third-party payment processors, including Stripe, Inc. We do not store credit card numbers, bank account numbers, or full payment credentials.

We may make certain features available free of charge, including as a trial or promotion (“Free Services”). We may also invite you to try features not generally available (“Beta Services”). Free Services and Beta Services are for evaluation purposes only and may be discontinued at any time. FREE SERVICES AND BETA SERVICES ARE PROVIDED “AS IS” WITHOUT ANY SERVICE LEVEL OR SUPPORT COMMITMENT.

Certain features or offerings may be subject to additional terms, pricing, usage limits, or eligibility requirements, which will be presented to you before such features are activated.

4. Acceptable Use

You agree not to use the Service, directly or indirectly, for any of the following:

• Unlawful, fraudulent, deceptive, or harmful activities, including use in connection with compliance fraud, falsification of government records, or submission of knowingly inaccurate information to any government authority.
• Distribution, resale, sublicensing, or sharing of Service access with unauthorized third parties.
• Reverse engineering, decompilation, or extraction of the Service’s source code, underlying models, algorithms, workflows, or prompts.
• Bypassing or circumventing any access controls, rate limits, security features, or usage restrictions.
• Use of the Service or Outputs to develop, train, validate, or enhance a competing product, service, or AI system.
• Interfering with or degrading the availability, integrity, or performance of the Service.
• Misrepresenting your identity, affiliation, or authority, or impersonating any person, entity, or government agency.
• Submitting to any government authority or third party any document generated by the Service that you know to be inaccurate, fraudulent, or not applicable to your situation.
• Using the Service to create, receive, transmit, maintain, or otherwise process Protected Health Information as defined under the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations (collectively, “HIPAA”). The Service is not designed or intended for use in connection with HIPAA-regulated data, and ApronPrep does not offer a Business Associate Agreement. If your use of the Service involves Protected Health Information, you must discontinue such use immediately.

ApronPrep reserves the right to suspend or terminate access without notice if we reasonably believe a violation of this Section has occurred or if your use poses legal, security, or operational risk.

5. Intellectual Property

You retain all right, title, and interest in your business information, employee data, and other information you submit to the Service (“Inputs”). Subject to your compliance with these Terms, you own the completed documents generated by the Service based on your Inputs (“Outputs”). Outputs may not be unique, and similar documents may be generated for other users.

ApronPrep exclusively owns all right, title, and interest in the Service, including its software, AI systems, models, algorithms, templates, compliance frameworks, workflows, user interfaces, documentation, and all updates, enhancements, and derivative works thereof.

You grant ApronPrep a non-exclusive, worldwide, royalty-free license to host, store, process, and use your Inputs and Outputs to: (i) provide, operate, maintain and support the Service; (ii) improve and enhance our models and services, using data only in anonymized or aggregated form; (iii) comply with applicable law; and (iv) enforce our agreements and policies. We may use Inputs and Outputs for product improvement, analytics, and model improvement only in de-identified or aggregated form. De-identification or aggregation will occur before such data is introduced into those workflows. We do not use identifiable employee personal data, Social Security Numbers, immigration information, financial account numbers, or OSHA injury records for model training purposes.

If you provide suggestions or feedback about the Service, ApronPrep may use them without restriction or compensation.

6. AI-Assisted Compliance Documentation — Material Limitations

THE SERVICE PROVIDES AI-ASSISTED DOCUMENT PREPARATION TOOLS DESIGNED TO HELP RESTAURANT OPERATORS ORGANIZE AND COMPLETE REGULATORY AND COMPLIANCE DOCUMENTATION. THE FOLLOWING LIMITATIONS ARE MATERIAL TO YOUR DECISION TO USE THE SERVICE:

(a) Not Legal, Tax, or Regulatory Advice.

The Service does not provide legal advice, tax advice, or regulatory compliance advice of any kind. Outputs generated through the Service are not a substitute for advice from a licensed attorney, certified public accountant, tax professional, or qualified compliance consultant familiar with your specific business and jurisdiction.

(b) No Compliance Guarantee.

The Service assists in the preparation of compliance documentation but does not guarantee — and expressly disclaims — that any Output is accurate, complete, current, or compliant with applicable federal, state, or local laws, regulations, agency rules, or inspection standards. Regulations change frequently. The Service may not reflect the most recent legal requirements at the time you use it. You are responsible for determining whether the Service is appropriate for your regulatory use case in your jurisdiction and whether additional professional review is required.

(c) Human Review Required.

You are solely responsible for reviewing, verifying, and validating all Outputs before submitting them to any government authority, regulatory agency, licensing board, or other third party. AI-generated document content is based on general patterns and the information you provide. It must be verified by a qualified person before use in any regulatory context.

(d) Input Quality Determines Output Quality.

The accuracy of Outputs depends substantially on the accuracy and completeness of the Inputs you provide. The Service cannot independently verify the accuracy of information you enter. Inaccurate or incomplete Inputs will produce inaccurate or incomplete Outputs.

(e) No Warranty on Regulatory Outcomes.

ApronPrep makes no representation or warranty that use of the Service will result in the successful approval of any license application, permit, registration, or positive audit outcome. Government authorities make independent determinations based on their own standards and processes.

7. Regulatory Records — Specific Limitations

In addition to the general limitations in Section 6, the following apply to specific categories of documents available in the Service:

(a) Employment Eligibility — Form I-9 and E-Verify.

You remain the employer of record solely responsible for compliance with the Immigration Reform and Control Act (IRCA), including the proper completion, retention, re-verification, and production of Form I-9 employment eligibility records as required under 8 C.F.R. § 274a.2. ApronPrep is not an authorized E-Verify employer agent. Any E-Verify enrollment or case submission is performed by you directly through the USCIS E-Verify system. ApronPrep’s assistance with Form I-9 and E-Verify documentation is limited to organizational preparation and does not satisfy or substitute for your independent legal obligations as an employer. You remain solely responsible for all employer decisions, attestations, submissions, re-verifications, and retention actions associated with such records. Nothing in the Service is intended to delegate, transfer, or assume your employer-specific obligations under applicable immigration and employment eligibility laws.

(b) Tax Forms and Filings.

ApronPrep provides document-preparation assistance only and does not hold itself out as a tax return preparer, tax advisor, or IRS-authorized representative. The Service does not provide tax advice and does not prepare, sign, certify, or submit tax returns or tax documents to the IRS or any state or local tax authority on your behalf. No tax document is signed or filed by ApronPrep, and all tax-related Outputs, including Forms W-2, W-3, W-4, 940, and 941, must be reviewed and submitted, if at all, by you or your qualified tax professional before use or filing.

(c) OSHA Recordkeeping.

You are solely responsible for maintaining workplace injury and illness records in compliance with 29 C.F.R. Part 1904, including applicable retention periods, correction obligations, and posting requirements. The Service assists in preparing OSHA Form 300A and related documentation but does not verify compliance with OSHA’s specific requirements as applied to your establishment.

(d) Food Safety and Health Inspection Documents.

The Service assists in preparing food safety plans, HACCP documentation, allergen training records, and other food establishment documents. These Outputs do not constitute approval from any health authority and do not guarantee compliance with applicable food safety regulations. You are responsible for confirming that completed documents satisfy the specific requirements of your local health department and any applicable state food code.

(e) State and Local Regulatory Variation.

Permit, license, and compliance requirements vary significantly by jurisdiction. Documents prepared using the Service for one jurisdiction may not satisfy the requirements of another. You are responsible for confirming the applicable requirements in your specific jurisdiction before using any Output.

(f) Future Direct Submission Features.

We intend to introduce features enabling direct electronic submission of certain documents to government portals and agencies (“Submission Features”). When such features become available, additional terms will apply and will be presented to you for acceptance before the feature is activated. Until Submission Features are made available and the applicable additional terms accepted by you, ApronPrep does not submit any document to any government authority on your behalf and bears no responsibility for documents you submit. ApronPrep is not responsible for errors, delays, rejections, or consequences arising from your submission of any document to any government authority. Any supplemental terms may include additional authorization, verification, operational, billing, and risk-allocation provisions specific to the applicable agency, filing channel, or Submission Feature.

8. Disclaimers

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, APRONPREP DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

APRONPREP DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE; THAT ANY OUTPUT WILL BE ACCURATE, COMPLETE, OR LEGALLY SUFFICIENT FOR YOUR INTENDED REGULATORY PURPOSE; OR THAT THE SERVICE WILL MEET YOUR SPECIFIC COMPLIANCE REQUIREMENTS.

APRONPREP IS NOT RESPONSIBLE FOR THIRD-PARTY SERVICES, GOVERNMENT PORTALS, OR AGENCY SYSTEMS AND DISCLAIMS ALL LIABILITY ARISING FROM THEIR USE OR UNAVAILABILITY.

APPLICABLE LAW MAY NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES; IN THAT CASE, THE ABOVE EXCLUSIONS APPLY TO THE FULLEST EXTENT PERMITTED BY LAW.

APRONPREP DOES NOT WARRANT THE ACCURACY, COMPLETENESS, OR CURRENTNESS OF ANY THIRD-PARTY SOURCE, GOVERNMENT PORTAL, OR EXTERNAL DATA USED OR REFERENCED BY THE SERVICE.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL APRONPREP BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, BUSINESS, DATA, OR GOODWILL, OR ANY FINES, PENALTIES, REGULATORY SANCTIONS, OR LICENSE REVOCATIONS IMPOSED BY ANY GOVERNMENT AUTHORITY, ARISING OUT OF OR RELATED TO THE SERVICE OR YOUR USE OF ANY OUTPUT, WHETHER BASED ON CONTRACT, TORT, OR ANY OTHER LEGAL THEORY, EVEN IF APRONPREP HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

IN NO EVENT SHALL APRONPREP’S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THE SERVICE EXCEED THE GREATER OF: (A) THE AMOUNTS PAID BY YOU TO APRONPREP IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM; OR (B) ONE HUNDRED DOLLARS ($100).

THE LIMITATIONS IN THIS SECTION REFLECT AN APPROPRIATE ALLOCATION OF RISK GIVEN THAT APRONPREP PROVIDES DOCUMENT PREPARATION ASSISTANCE, NOT LEGAL OR REGULATORY COMPLIANCE SERVICES.

THE EXCLUSIONS AND LIMITATIONS IN THIS SECTION APPLY TO THE FULLEST EXTENT PERMITTED BY LAW REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT, STRICT LIABILITY, STATUTE, OR OTHERWISE. NOTWITHSTANDING THE FOREGOING, NOTHING IN THIS SECTION SHALL LIMIT EITHER PARTY’S LIABILITY FOR: (I) FRAUD OR FRAUDULENT MISREPRESENTATION; (II) WILLFUL MISCONDUCT OR GROSS NEGLIGENCE; OR (III) DEATH OR PERSONAL INJURY CAUSED BY NEGLIGENCE TO THE EXTENT SUCH LIMITATION IS PROHIBITED BY APPLICABLE LAW.

10. Indemnification

You agree to indemnify, defend, and hold harmless ApronPrep and its officers, managers, members, employees, and agents from and against any third-party claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to:

• your use of the Service;
• your Inputs or your use of Outputs;
• your submission of any Output to a government authority, regulatory agency, or other third party;
• your violation of these Terms or applicable law; or
• any claim that information you provided to the Service was inaccurate, incomplete, unauthorized, or improperly obtained.

11. Governing Law and Dispute Resolution

PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR LEGAL RIGHTS, INCLUDING YOUR RIGHT TO FILE A LAWSUIT IN COURT AND TO HAVE A JURY TRIAL.

These Terms and any dispute arising out of or relating to the Service shall be governed by the laws of the State of New Hampshire, without regard to its conflict of laws principles, except to the extent the Federal Arbitration Act applies to the arbitration provisions below.

Informal Resolution. Before initiating arbitration, the party asserting a dispute must first provide written notice to the other party describing the nature of the dispute and the relief sought. The parties will attempt in good faith to resolve the dispute informally for a period of thirty (30) days following such notice. If the dispute is not resolved within that period, either party may proceed to arbitration as described below. This informal resolution requirement does not apply to requests for emergency injunctive or equitable relief.

Mandatory Arbitration. Except as provided below, any dispute, claim, or controversy arising out of or relating to these Terms, the Service, your use of any Output, or the breach, termination, enforcement, interpretation, or validity of these Terms — including the determination of the scope or applicability of this arbitration agreement — shall be resolved by final and binding individual arbitration, rather than in court.

Arbitration Rules and Administrator. The arbitration shall be administered by the American Arbitration Association (“AAA”) under its Commercial Arbitration Rules (or, if applicable, its Consumer Arbitration Rules), which are available at www.adr.org. The arbitrator shall apply New Hampshire law consistent with the Federal Arbitration Act and applicable statutes of limitations. The arbitration shall be conducted in English. If the amount in dispute does not exceed $25,000, the arbitration may, at either party’s election, be conducted entirely by written submissions. For disputes exceeding $25,000, hearings shall be conducted in Hillsborough County, New Hampshire, or by remote means if agreed by both parties.

CLASS ACTION WAIVER. ALL DISPUTES SHALL BE ARBITRATED OR LITIGATED SOLELY ON AN INDIVIDUAL BASIS. YOU AND APRONPREP EACH WAIVE THE RIGHT TO BRING OR PARTICIPATE IN ANY CLASS ACTION, CLASS-WIDE ARBITRATION, COLLECTIVE ACTION, PRIVATE ATTORNEY GENERAL ACTION, OR REPRESENTATIVE PROCEEDING OF ANY KIND. THE ARBITRATOR MAY NOT CONSOLIDATE MORE THAN ONE PERSON’S CLAIMS AND MAY NOT OTHERWISE PRESIDE OVER ANY FORM OF REPRESENTATIVE OR CLASS PROCEEDING. IF THIS CLASS ACTION WAIVER IS FOUND UNENFORCEABLE WITH RESPECT TO ANY DISPUTE, THEN THE MANDATORY ARBITRATION PROVISION SHALL NOT APPLY TO THAT DISPUTE, AND THAT DISPUTE SHALL BE RESOLVED IN THE COURTS OF THE STATE OF NEW HAMPSHIRE.

Injunctive Relief Carve-Out. Notwithstanding the foregoing, either party may seek temporary, preliminary, emergency injunctive or other equitable relief from a state or federal court of competent jurisdiction located in New Hampshire to protect intellectual property, confidential information, data security, or to compel arbitration, stay litigation, or confirm, vacate, or enforce an arbitration award. Each party irrevocably consents to the personal jurisdiction and exclusive venue of such courts for those limited purposes and waives any objection based on forum non conveniens. The parties irrevocably submit to the exclusive jurisdiction of the state and federal courts of New Hampshire for any such proceedings.

TO THE EXTENT ANY DISPUTE IS PERMITTED TO PROCEED IN COURT RATHER THAN IN ARBITRATION, EACH PARTY KNOWINGLY AND IRREVOCABLY WAIVES ANY RIGHT TO A TRIAL BY JURY.

12. Modifications to Terms

We may update these Terms from time to time. Updated Terms will be posted on our website with a revised “Last Updated” date. Your continued use of the Service after the effective date of any change constitutes your acceptance of the updated Terms. If you do not agree to updated Terms, you must stop using the Service and cancel your account. We may also introduce feature-specific supplemental terms for new offerings or functionality. Your access to such features may be conditioned on acceptance of those supplemental terms.

13. Termination

ApronPrep may suspend or terminate your access to the Service at any time if you violate these Terms, fail to pay applicable fees, or if your use poses legal, security, or operational risk. You may stop using the Service at any time by canceling your account. Upon termination, your right to access the Service will cease. Subject to your subscription level, the functionality of the Service, and technical feasibility at the time of termination, you may be able to export certain documents you have prepared prior to voluntary cancellation of your account. ApronPrep does not guarantee access to your documents after your access period ends. No export right applies where access is terminated by ApronPrep for cause under these Terms. The following Sections survive termination: 5, 6, 7, 8, 9, 10, 11, and 14.

14. General Provisions

(a) Entire Agreement.

These Terms, together with the Privacy Policy and, if applicable, the Data Processing Addendum, constitute the entire agreement between you and ApronPrep regarding the Service and supersede all prior agreements or understandings, written or oral.

(b) Severability.

If any provision of these Terms is found invalid, illegal, or unenforceable by a court of competent jurisdiction, that provision shall be modified to the minimum extent necessary to make it enforceable. The remaining provisions shall continue in full force and effect.

(c) Waiver.

No failure or delay by ApronPrep in exercising any right or remedy under these Terms shall constitute a waiver of that right. A waiver of one breach does not constitute a waiver of any subsequent breach.

(d) Assignment.

You may not assign or transfer your rights or obligations under these Terms without ApronPrep’s prior written consent. ApronPrep may freely assign these Terms, including in connection with a merger, acquisition, reorganization, or sale of substantially all of its assets, upon notice to you.

(e) No Third-Party Beneficiaries.

These Terms are for the benefit of the parties only and do not create rights in any third party, including your employees whose data may be processed through the Service.

(f) Force Majeure.

ApronPrep shall not be liable for delays or failures in performance resulting from causes outside its reasonable control, including acts of God, internet outages, government actions, or failures of third-party infrastructure.

15. Contact

Questions about these Terms may be directed to: