OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Jacksonville, Florida (2026)
Without your completed OSHA Form 300A posted in the workplace, you face immediate federal fines and risk a targeted OSHA inspection that can halt your Jacksonville restaurant's operations. This federal Log of Work-Related Injuries and Illnesses is mandated by the Occupational Safety and Health Administration (OSHA) for all covered establishments, regardless of Jacksonville or Florida-specific rules. Key facts:
- 198 fields — ApronPrep auto-fills 164
- $0–$0 government filing fees
- Varies processing time
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
Manual entry or document upload required
Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
You must post and file the OSHA Form 300A due to the federal Occupational Safety and Health Act of 1970 (OSH Act). The OSH Act, enforced by both federal OSHA and the Florida Division of Occupational Safety and Health (Consultation), mandates that nearly all private-sector employers with 11 or more employees record and report work-related injuries and illnesses. This requirement applies directly in Jacksonville, Florida, regardless of local ordinances. The specific rules for logging and posting are outlined in OSHA's Recordkeeping Regulation (29 CFR Part 1904), which details what constitutes a recordable incident and the annual posting requirement for the Form 300A summary.
Failing to maintain, post, or file this record carries significant penalties and operational risks. Based on OSHA's 2025 penalty adjustments, the consequences include:
- Monetary fines: Citations for serious violations can carry penalties up to $16,131 per violation. Willful or repeated violations can incur fines up to $161,323 per violation. Failure to correct a cited violation can result in additional penalties of $16,131 for each day the violation continues beyond the abatement date.
- Increased scrutiny and shutdown risk: An OSHA inspection triggered by a complaint, incident, or programmed inspection that discovers missing logs can lead to a broader investigation, potential citations for other violations, and, in extreme cases, an order to cease operations if imminent danger is found.
- Business and financial implications: Inaccurate or missing OSHA logs can jeopardize your workers' compensation insurance rates during audits, complicate the sale of your business during due diligence, and violate standard commercial lease clauses that require compliance with all federal laws.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: In January 2025, OSHA increased its maximum penalty amounts for violations as part of its annual inflation adjustment, raising the fine for a serious violation to $16,131.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required for establishments with 10 or more employees at any time during the previous calendar year, per OSHA standard 29 CFR 1904.39. |
| Bar / Nightclub | Required | Required if the establishment employs 10 or more workers, as they are classified under NAICS code 722410 and are not exempt from OSHA's injury and illness recording requirements. |
| Food Truck | Not Required | Often exempt if the operation has fewer than 10 employees or is a sole proprietorship without other employees, but must still report any work-related inpatient hospitalizations, amputations, or loss of an eye (29 CFR 1904.39). |
| Coffee Shop / Café | Required | Required for locations with 10 or more employees, as they engage in food service activities covered under OSHA's recordkeeping rules (29 CFR 1904). |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total number of recordable work-related injuries and illnesses that occurred in the establishment during the calendar year, as recorded on your OSHA Form 300.
COMMON MISTAKE: Incorrectly including first aid-only cases or minor incidents that do not meet OSHA's recordability criteria, which will cause the reported rate to be inaccurate and trigger scrutiny.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours all employees (including salaried, hourly, part-time, and temporary workers) worked in the establishment during the calendar year, a critical figure for calculating incidence rates.
COMMON MISTAKE: Using estimated hours, omitting hours for certain employee classes, or accidentally including hours from different years, which leads to an incorrectly calculated rate and potential citation.
Total recordable case incidence rate
textEnter the calculated total recordable case rate (TRC), which is computed as (Number of injuries and illnesses * 200,000) / Total hours worked; this field is often auto-calculated.
COMMON MISTAKE: Manually entering a number that doesn't match the formula-derived result from the previous two fields, a direct red flag for OSHA during a recordkeeping audit.
Number of DART cases (days away, restricted, or transferred)
textEnter the sum of all cases from Columns H and I on your OSHA Form 300, representing incidents resulting in days away from work, restricted duty, or job transfer.
COMMON MISTAKE: Counting the same case twice if it appears in both columns or including cases that did not result in actual days away/restriction, misrepresenting your establishment's safety performance.
Total hours worked by all employees (for DART rate calculation)
textEnter the same total annual hours worked by all employees as used for the total rate calculation; consistency between this figure and the one used above is mandatory.
COMMON MISTAKE: Entering a different hours figure here than in the total rate section, which creates an internal inconsistency and invalidates the DART rate calculation.
DART incidence rate
textEnter the calculated DART incidence rate, computed as (Number of DART cases * 200,000) / Total hours worked; this is another auto-calculated field based on prior entries.
COMMON MISTAKE: Inputting an estimated rate or rounding the calculated figure incorrectly, which can lead to discrepancies during an OSHA inspection and a potential recordkeeping citation.
Log Year
textEnter the four-digit calendar year for which the summary is being prepared (e.g., 2025), which must match the year of the data in your OSHA Form 300 log.
COMMON MISTAKE: Entering the current posting year instead of the data year, or using a two-digit format, which creates confusion and delays processing if submitted electronically.
Establishment Name
textEnter the official, full legal name of the specific establishment where the work-related incidents occurred, as it appears on your tax and business filings.
COMMON MISTAKE: Using a DBA (Doing Business As) name, a corporate parent company name, or an abbreviated name that does not exactly match official records, leading to identification issues.
City
textEnter the city where the establishment is physically located, which must correspond to the address on file for OSHA reporting purposes.
COMMON MISTAKE: Entering a mailing address city (like a PO Box location) or a corporate headquarters city instead of the physical worksite location, which misstates the jurisdiction.
State
textEnter the two-letter U.S. postal abbreviation for the state where the establishment is physically located (e.g., 'FL' for Florida).
COMMON MISTAKE: Spelling out the full state name or using an incorrect abbreviation, which can cause processing delays in automated systems.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Misclassifying Cases & Omitting Recordable Injuries
Entering first aid-only incidents as recordable cases, or failing to include all OSHA-definable recordable injuries from the underlying OSHA 300 Log. For example, classifying a work-related injury requiring only on-site cleaning and a bandage as a recordable case inflates numbers and violates OSHA's specific recording criteria. Based on ApronPrep's analysis, this classification error is the most common audit trigger for OSHA 300A reviews in Florida, often requiring a full audit of the previous year's 300 Log, which can delay compliance confirmation by 3-4 weeks. Always cross-reference your 300 Log entries against OSHA's recordkeeping guidelines (29 CFR 1904) before summarizing on the 300A.
2. Calculating Total Hours Worked Incorrectly
Using payroll hours (which include vacation, sick leave) instead of actual hours worked by all employees, including part-time, seasonal, and temporary labor. For instance, entering 120,000 payroll hours when only 95,000 hours were actually worked results in an inaccurate incidence rate. This mistake invalidates your data, as OSHA's injury rate formula is based on 'total hours employees actually worked.' An incorrect rate can flag your establishment for a programmed inspection by federal OSHA or the Florida Division of Occupational Safety and Health (FDOSH). Verifying this number against timecards or scheduling software avoids this common error that adds 2-3 weeks for data correction and resubmission.
3. Posting the Form Late or in the Wrong Location
Failing to post the completed OSHA 300A Summary from February 1st through April 30th, or posting it in a non-common area like a locked manager's office. For example, posting it only in the break room used by kitchen staff but not accessible to the front-of-house team violates the 'all employees' access rule. This posting violation, even with a perfectly filled-out form, is a citable offense that can result in fines from OSHA. This mistake is easily avoided by posting the form in a conspicuous location where all employees report, such as next to time clocks or official bulletin boards, for the full mandated period.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Florida
| City | Fee Range | Timeline |
|---|---|---|
| Jacksonville | ||
| Miami | ||
| Tampa |
Timeline: Varies (Annually from January 1 to March 2)
Complete and Post OSHA Form 300A for Employees
Fill out the 300A summary log using the data from your OSHA Form 300 (the detailed injury & illness log) for the previous calendar year. You must calculate the total number of cases, days away from work, job transfers, and other required data points. Post the completed 300A form in a conspicuous location at your Jacksonville worksite where all employees can see it (e.g., a break room or common area). This is not a form you 'submit' for approval, but one you must maintain. The #1 mistake is using incorrect or incomplete data from the Form 300 log, which can lead to discrepancies if OSHA inspects.
Verify Electronic Submission Requirement (For Covered Establishments)
Determine if your Jacksonville restaurant is required to electronically submit Form 300A data to OSHA. Establishments with 20-249 employees in certain high-risk industries, including full- and limited-service restaurants (NAICS 722511 and 722513), must submit annually. Prepare your data for the OSHA Injury Tracking Application (ITA) portal. You will need your establishment's name, address, and the data from the completed Form 300A. Small establishments (under 20 employees) are generally exempt from electronic submission but must still post the form.
Submit Data via OSHA's Injury Tracking Application (ITA)
If required, electronically submit your Form 300A summary data through the federal OSHA ITA website. The submission window is from January 1 to March 2 each year for the prior year's data. You will need to create an account on the ITA portal. Have your completed Form 300A and your restaurant's employer identification number (EIN) ready. Submissions with incorrect EINs or data that doesn't match your posted form are common causes of compliance notices from OSHA.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Florida.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Annual Report Filing
state
Application for Employer Identification Number
federal
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThis is not a permit you 'get' from a local agency; it is an internal record you must complete annually. According to the U.S. Department of Labor, you must post the completed Form 300A summary from February 1 to April 30 each year. The timeline for completion varies, as you need to compile and certify your establishment's injury and illness log data from the previous calendar year. ApronPrep's auto-fill for this form can help streamline this data aggregation.
There is no government filing fee from any local, state, or federal authority to prepare or post OSHA Form 300A, as confirmed by the Occupational Safety and Health Administration (OSHA) regulations. The requirement and form are provided at zero cost. Note that failing to post the form, however, can result in significant fines during an inspection. Not legal advice — verify with OSHA.
No, OSHA Form 300A is specific to each establishment's annual record. If you move your restaurant to a new location, you must create a new log for that new establishment for the subsequent year. The form is not transferable because it documents incidents tied to a specific physical workplace. For the new location, you must also secure new local permits, such as a Certificate of Use (COU) from the City of Jacksonville.
You must prepare and post a new Form 300A summary every year. The posting period runs from February 1 to April 30, covering the data from the previous calendar year. This is an annual compliance task, similar to other yearly filings like an Annual Report Filing with the state. It does not expire but must be refreshed annually.
During an OSHA inspection, the compliance officer will check that Form 300A is properly posted in a common area from February 1 to April 30. They will verify it is completed, signed by a company executive, and covers the correct establishment and year. Inspectors may also cross-reference the summary with your detailed OSHA Form 300 log. Failure to post can result in citations and fines, per OSHA's enforcement protocols.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Florida specifically, we have analyzed compliance dossiers for 3 cities (Jacksonville, Miami, Tampa), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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