OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Miami, Florida (2026)
Failing to post your completed OSHA 300A Summary, also called the OSHA Injury and Illness Log Summary, exposes your Miami restaurant to potential inspections and citations from the Florida Division of Occupational Safety and Health (Florida OSHA). This is a federal requirement enforced locally. Key facts:
- 198 fields — ApronPrep auto-fills 164
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Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
Manual entry or document upload required
Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The requirement to complete and post the OSHA Form 300A originates from the federal Occupational Safety and Health Act of 1970 (OSH Act), specifically regulations found in 29 CFR Part 1904, "Recording and Reporting Occupational Injuries and Illnesses." This law is administered by the federal Occupational Safety and Health Administration (OSHA), but enforcement in Miami-Dade County and throughout Florida for most private sector businesses is handled by the federal OSHA office, not a state plan. The core legal mandate is straightforward: all covered employers with more than 10 employees in most industries must record work-related injuries and illnesses on Form 300 (Log), prepare the annual Form 300A (Summary), post it in the workplace, and submit it electronically to OSHA if required.
Failure to comply with OSHA's recordkeeping rules triggers significant consequences. Penalties are not hypothetical; they are assessed per violation and can accumulate daily. The practical consequences include:
- Financial penalties: OSHA can issue citations for recordkeeping violations, which are considered "serious" or "other-than-serious." For the 2025 fiscal year, the maximum penalty for a serious or other-than-serious violation is $16,131 per violation. A willful or repeated violation carries a maximum penalty of $161,323 per violation. Failure to correct a cited violation can result in $16,131 in additional penalties for each day the violation continues beyond the abatement date.
- Increased scrutiny: Pattern of recordkeeping violations can trigger a comprehensive safety inspection, leading to additional citations for any physical hazards found.
- Business and insurance implications: Inaccurate or missing OSHA logs can jeopardize your experience modification rate (EMR) for workers' compensation insurance, potentially raising premiums. Furthermore, many commercial lease agreements and some loan covenants require proof of regulatory compliance, and an OSHA citation is a direct breach.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: As of January 1, Mohamed, Florida, establishments in certain designated high-hazard industries with 100 or more employees are now required to submit their Form 300A data electronically through OSHA's Injury Tracking Application (ITA) portal, per the agency's updated reporting requirements.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required if you had 10 or more full- or part-time employees at any point in the previous calendar year, per OSHA’s Recordkeeping Standard (29 CFR 1904). |
| Bar / Nightclub | Required | Required if you had 10 or more employees in the previous year, as bars are not on OSHA’s list of partially exempt low-hazard industries in Appendix A to Subpart B. |
| Food Truck | Required | Required if you employed 10 or more people across your mobile operation in the previous year; the vehicle’s base location counts as a single establishment for reporting. |
| Coffee Shop / Café | Required | Required if you had 10 or more employees; coffee shops are not classified under NAICS 722513 (Limited-Service Restaurants) for partial exemption purposes. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total number of cases from your completed OSHA Form 300 Log for the year, which includes all entries where a checkmark was placed in column (I) 'Injury or illness type'.
COMMON MISTAKE: Including non-recordable incidents like first-aid-only cases or employee illnesses unrelated to work, which leads to an inflated count and potential citation.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees in the covered year, which includes hours for all employees (full-time, part-time, seasonal) but excludes vacation, sick leave, and holidays.
COMMON MISTAKE: Using payroll hours (which include paid leave) instead of actual hours worked, or omitting hours for all locations, resulting in an inaccurate incidence rate.
Total recordable case incidence rate
textThis rate is calculated automatically by ApronPrep using the formula: (N/EH) x 200,000, where N is the total injuries/illnesses and EH is total employee hours.
COMMON MISTAKE: Manually calculating the rate incorrectly or rounding it to the wrong decimal place, which creates a data mismatch with OSHA's expected formula.
Number of DART cases (days away, restricted, or transferred)
textEnter the total number of cases from Form 300 that resulted in days away from work, job transfer, or restricted work activity.
COMMON MISTAKE: Counting cases where employees returned to full duty without restriction or transferring cases incorrectly, misreporting your establishment's severity rate.
Total hours worked by all employees (for DART rate calculation)
textThis should match the same total hours worked figure used for the total recordable case rate calculation to ensure consistency across the form.
COMMON MISTAKE: Entering a different hours-worked number here than in the 'Total hours worked' field above, causing a calculation mismatch and form rejection.
DART incidence rate
textThis rate is calculated automatically by ApronPrep using the formula: (N/EH) x 200,000, where N is the DART cases and EH is total employee hours.
COMMON MISTAKE: Manually entering an incorrect DART rate, which triggers an OSHA audit due to a mismatch with the provided case and hours data.
Log Year
textEnter the calendar year (four digits, e.g., 2026) that the Form 300A summary covers, which must match the year of the injuries/illnesses logged.
COMMON MISTAKE: Entering the current posting year instead of the year the injuries occurred, a common clerical error that invalidates the report.
Establishment Name
textEnter the legal business name exactly as it appears on your official business registration and tax documents for this location.
COMMON MISTAKE: Using a DBA (Doing Business As) name not registered with OSHA or abbreviating the name, which can delay processing.
City
textEnter the city where the establishment is physically located, which determines local OSHA enforcement jurisdiction.
COMMON MISTAKE: Listing a corporate headquarters city instead of the specific restaurant's location, misdirecting the form to the wrong regulatory office.
State
textEnter the two-letter state abbreviation (e.g., 'FL' for Florida) where the establishment is physically located.
COMMON MISTAKE: Spelling out the full state name instead of using the two-letter abbreviation, a formatting error that can cause electronic filing rejection.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Posting the wrong dates or forgetting to post.
The form must be posted from February 1st through April 30th of each year. Posting it late or taking it down early is a direct violation. This mistake can trigger a complaint-based inspection from OSHA, leading to a citation and a fine of up to $15,625 per violation. Set a calendar reminder for February 1st to post in a common area (like a break room) and another for May 1st to take it down.
2. Entering data for the wrong calendar year.
The OSHA Form 300A summarizes injuries and illnesses from the previous calendar year (e.g., 2025 data goes on the 2025 form posted in 2026). Using the current year's partial data or last year's form is incorrect. This creates an inaccurate record, which OSHA can cite as a failure to maintain required logs, adding complexity if you are selected for an inspection. Always double-check the year printed on the top of the form before you start filling it out.
3. Miscalculating total hours worked or leaving it blank.
Column (G) requires the total number of hours all employees worked in the past year, which is critical for calculating incident rates. Using payroll hours instead of actual hours worked, or estimating incorrectly, skews your data. An inaccurate entry here can make your injury rates appear artificially high or low, raising red flags during an OSHA review. Pull this number directly from your annual payroll or timekeeping records—do not estimate.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Florida
| City | Fee Range | Timeline |
|---|---|---|
| Jacksonville | ||
| Miami | ||
| Tampa |
Timeline: Annual Process
Track All Work-Related Incidents on OSHA Form 300
From January 1 to December 31, log every recordable injury or illness on the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) as they occur. A case is recordable if it results in death, days away from work, restricted work, job transfer, medical treatment beyond first aid, loss of consciousness, or a significant diagnosis. Keep detailed records of incident dates, employee details, nature of injury, and outcome. The most common mistake is not recording cases that require only 'medical treatment,' which is broader than 'first aid' — for example, stitches or prescription medication must be logged.
Review & Certify the Annual Summary (OSHA Form 300A)
Between January 1 and February 1, review the completed Form 300 entries for the previous year to ensure accuracy. Then, prepare the Form 300A (Summary of Work-Related Injuries and Illnesses) by transferring the yearly totals from the log. A company executive must certify the summary by signing and dating it, attesting to its accuracy. Have your annual payroll data ready, as you'll need the total hours worked by all employees to calculate incidence rates. Double-check the math in columns G, H, I, and J — calculation errors are a frequent cause of citations during inspections.
Post the Form 300A Summary for Employees
From February 1 to April 30, post the completed and certified OSHA Form 300A in a conspicuous place where all employees can see it, such as a common area or break room. The posting must be uninterrupted for the entire three-month period. In Miami, ensure the posting is in English and Spanish if you have Spanish-speaking employees. You must also make the forms available to employees, former employees, and their representatives upon request. Failure to post the summary for the full duration is one of the most common OSHA violations.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Florida.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Annual Report Filing
state
Application for Employer Identification Number
federal
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThe completion and posting of the OSHA Form 300A is not a process with a 'submission and approval' timeline; it is an annual record-keeping task. By February 1st, employers must finalize the form summarizing the previous year's data and post it for employees through April 30th. For enforcement, OSHA compliance officers can request these records during an inspection at any time, as noted on the OSHA website.
There is no government filing fee for creating and posting the OSHA Form 300A. The form itself is a required record of workplace incidents, and OSHA provides the template for free. The primary 'cost' is the time and effort to complete it accurately and the potential for significant fines if you fail to post it or have it available for inspection, which can affect other compliance steps like securing a Certificate of Occupancy.
No, the Form 300A is a location-specific, year-specific record and cannot be transferred. The summary must be created anew each year for each establishment based on incidents recorded at that physical location. If you move or open a new restaurant, you must start a fresh OSHA Form 300 log for the new location and generate a new Form 300A summary at the end of the calendar year. This is separate from processes like a City Business License/Registration transfer.
You must complete and post a new OSHA Form 300A every year. The cycle is based on the calendar year: you finalize the previous year's injury and illness data, complete the summary (Form 300A), and post it for employees from February 1st to April 30th. This is an annual requirement, unlike many state or city permits, and there is no 'renewal' application—it's a recurring record-keeping and posting duty, per OSHA regulation 29 CFR 1904.32.
During an OSHA inspection, a compliance officer may request to see your OSHA Forms 300, 300A, and 301 (the detailed incident report) for the past five years. They will verify that the Form 300A is correctly posted from February 1 to April 30 and that the data on the summary matches your detailed logs. Any discrepancies, failures to post, or underreporting of recordable incidents can lead to citations and fines. Not legal advice — contact the U.S. Department of Labor OSHA office to confirm specific record-keeping requirements.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Florida specifically, we have analyzed compliance dossiers for 3 cities (Jacksonville, Miami, Tampa), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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