OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Tampa, Florida (2026)
Your business faces OSHA inspections and potential fines of over $15,600 per violation if you cannot present your completed and posted OSHA Form 300A—the mandatory annual summary of workplace injuries and illnesses. This federal OSHA requirement, enforced in Tampa, Florida, is formally known as the Log and Summary of Occupational Injuries and Illnesses.
- 198 fields — ApronPrep auto-fills 164
- $0–$0 government filing fees (no charge to submit the form)
- Varies processing time (not required for submission, only for posting and recordkeeping)
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The OSHA Form 300A - Summary of Work-Related Injuries and Illnesses is a federal requirement under the Occupational Safety and Health Act of 1970 (OSH Act), specifically 29 CFR 1904. This requirement is enforced in Tampa, Florida, by both the federal Occupational Safety and Health Administration (OSHA) and, for public sector employers, the Florida Division of Safety. The regulation mandates that most establishments with 10 or more employees, and those in designated high-hazard industries regardless of size, must maintain an annual log and post this summary. The purpose is to create a transparent record of workplace safety for employees and to provide data for OSHA inspections and program planning.
Failing to complete, certify, and post the OSHA 300A form from February 1 to April 30 each year triggers significant penalties and operational risks. Common consequences include:
- Financial penalties for serious recordkeeping violations, which can reach up to $16,131 per violation. Willful or repeated violations carry a maximum penalty of $161,323 per violation.
- Failure-to-abate citations can accrue additional penalties of $16,131 for each day the violation continues beyond the abatement date.
- Increased scrutiny during inspections, as missing or inaccurate logs are a primary trigger for a more comprehensive and lengthy OSHA audit of your entire safety program.
- Insurance and contractual complications, as workers' compensation insurers and potential business partners (like landlords or franchisors) may request these records to assess risk and compliance history.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: In January 2024, OSHA announced its 2024 penalty increases, raising the maximum fines for serious and other-than-serious violations to $16,131 and for willful/repeated violations to $161,323, reinforcing the financial stakes of non-compliance.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required if you employ 10 or more employees, as per OSHA's recordkeeping rule 29 CFR 1904, which applies to most fixed-location establishments. |
| Bar / Nightclub | Required | Required if you employ 10 or more employees, as bars are not exempt from OSHA's general industry recordkeeping requirements under 29 CFR 1904. |
| Food Truck | Required | Required if you employ 10 or more employees, as mobile food service units are considered establishments and are subject to the same OSHA recordkeeping rules. |
| Coffee Shop / Café | Required | Required if you employ 10 or more employees, as retail establishments with 10+ employees are generally not exempt from OSHA Form 300A posting requirements. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total number of recordable cases from all completed Form 300 logs for the reporting year.
COMMON MISTAKE: Forgetting to include all OSHA-recordable cases (e.g., minor first-aid-only incidents not required to be logged) or incorrectly summing columns.
Total hours worked by all employees (for total rate calculation)
textEnter the total number of hours worked by all employees (including part-time, seasonal, and temporary) during the reporting year.
COMMON MISTAKE: Using pay period estimates instead of actual hours, or excluding overtime hours (which must be included per OSHA rules).
Total recordable case incidence rate
textThis rate is calculated as (Number of injuries/illnesses x 200,000) / Total hours worked; enter the result rounded to two decimal places.
COMMON MISTAKE: Manually calculating incorrectly; the formula must use 200,000 as the base, not 100,000.
Number of DART cases (days away, restricted, or transferred)
textEnter the sum of cases resulting in days away from work, job transfer, or restricted work activity from Form 300 columns H and I.
COMMON MISTAKE: Including cases where light duty was offered but not accepted, or missing cases that had restricted work but no lost days.
Total hours worked by all employees (for DART rate calculation)
textEnter the same total hours worked figure used for the total recordable rate calculation; it must be identical.
COMMON MISTAKE: Using a different hours-worked total here than in the field for the total recordable rate, causing a data mismatch.
DART incidence rate
textThis rate is calculated as (Number of DART cases x 200,000) / Total hours worked; enter the result rounded to two decimal places.
COMMON MISTAKE: Swapping the DART case count with the total injury count in the formula, or rounding to the wrong decimal place.
Log Year
textEnter the four-digit year (e.g., 2026) for which the injury and illness data is being summarized.
COMMON MISTAKE: Entering the posting year (like 2027) instead of the data year, or using a two-digit format (e.g., '26').
Establishment Name
textEnter the official, legal business name as it appears on your tax and OSHA 300 log forms.
COMMON MISTAKE: Using a DBA or 'doing business as' name instead of the registered legal entity name.
City
textEnter the city where the establishment covered by this summary is physically located.
COMMON MISTAKE: Using the city of a corporate headquarters if it differs from the specific reporting location's address.
State
textEnter the two-letter state abbreviation (e.g., FL) for the establishment's physical location.
COMMON MISTAKE: Spelling out the full state name (e.g., 'Florida') instead of using the required two-letter postal code.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Posting the Summary in an Inaccessible Location
Placing the completed Form 300A in a back office or locked manager's room, violating the OSHA posting requirement that mandates it be in a location where all employees can easily see it, like a break room or near a time clock. This is the most common violation found during OSHA inspections in Tampa. Avoid it by posting the form from February 1 to April 30 each year in a conspicuous, high-traffic employee area.
2. Failing to Certify the Form
Submitting or posting the form without the mandatory signature of a company executive (owner, CEO, highest-ranking onsite officer) on the certification line at the bottom of the page. An uncertified form is considered invalid. Always ensure the highest-ranking company official in Tampa reviews, verifies the data is correct and complete, and signs the form before posting or filing.
3. Incorrectly Classifying Cases or Omitting Recordable Injuries
Failing to log a case that required medical treatment beyond first aid, or misclassifying an injury (e.g., listing a needlestick incident only on the OSHA Form 300 log but not including it in the Form 300A summary totals). This underreporting is a serious violation. Review OSHA's recordkeeping requirements carefully—any work-related injury requiring days away from work, restricted work, job transfer, or medical treatment must be captured in the annual summary.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Florida
| City | Fee Range | Timeline |
|---|---|---|
| Jacksonville | ||
| Miami | ||
| Tampa |
Timeline: Complete Annual Posting Process
Record Injuries & Illnesses on OSHA Logs 300 & 301 Throughout the Year
Maintain your OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and Form 301 (Injury and Illness Incident Report) for every recordable incident as it occurs. A recordable case generally involves death, days away from work, restricted work, medical treatment beyond first aid, or diagnosis of specific conditions. This is a live document. The most common mistake is failing to record an incident because it didn't seem serious at the time, which can lead to inaccurate annual summaries and compliance penalties during an inspection.
Review & Certify the Annual Summary on Form 300A
Between January 1 and February 1, review the Form 300 log entries for the previous calendar year. Transfer the totals to the corresponding columns on Form 300A. A company executive (like the owner or highest-ranking site manager) must then certify the summary by signing and dating it, confirming the data is correct and complete to the best of their knowledge. Inaccurate totals from poor recordkeeping are a primary cause of compliance issues.
Post the Certified Form 300A in the Workplace
Post the completed and certified OSHA Form 300A in a conspicuous place where all employees can see it, such as a break room or common area. The mandatory posting period is from February 1 through April 30 each year. You must keep it displayed even if you had zero recordable cases. Failure to post the summary for the full period is a frequently cited violation by OSHA.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Florida.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Annual Report Filing
state
Application for Employer Identification Number
federal
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThere is no 'get' or 'processing' timeline for posting OSHA Form 300A, as it is an internal record you create annually from your existing logs. The regulatory timeline is fixed: you must post the completed summary from February 1 to April 30 each year at each physical establishment. The time to complete the form varies based on your recordkeeping from the prior year; most employers compile it in under an hour with proper logs.
The government filing fee for OSHA Form 300A is $0. There is no fee charged by the Occupational Safety and Health Administration for creating or posting this mandatory summary. However, maintaining the underlying Building Permit records for any construction or renovation that could relate to incidents may involve costs. Not legal advice — verify with OSHA or your local Tampa authorities.
No, you cannot 'transfer' a Form 300A. The summary is establishment-specific and covers injuries for a given location during a calendar year. If you move your Tampa restaurant to a new address, you must create a new Form 300A for that new establishment for the next posting period, using injury data from that specific location. This is similar to the location-specific requirement for a Certificate of Occupancy. Contact OSHA to confirm procedures for multi-site businesses.
You do not 'renew' Form 300A; you must create and post a new summary every year. The process is annual: after January 31, you review your OSHA Form 300 log for the prior calendar year, complete a fresh Form 300A summary, and post it from February 1 through April 30. Failure to post annually can trigger an OSHA inspection and penalties.
During an OSHA inspection, a compliance officer will verify the Form 300A is posted in a conspicuous area from Feb 1–Apr 30. They will review the posted form for accuracy against your internal OSHA Form 300 log and may cross-reference incident reports. They will also check for other posted notices, which may include proof of compliance with E-Verify Enrollment in Florida. If the form is missing, incomplete, or inaccurate, the officer can issue citations and propose fines per OSHA regulations.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Florida specifically, we have analyzed compliance dossiers for 3 cities (Jacksonville, Miami, Tampa), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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