OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Henderson, Nevada (2026)
Missing the annual posting of your OSHA 300A Summary can trigger an immediate inspection and citations from the Occupational Safety and Health Administration (OSHA) or the Nevada Occupational Safety and Health (OSHA) State Plan. In Henderson, this federal workplace injury and illness log (Form 300A) must be completed and posted annually from February 1 to April 30. Key facts:
- 198 fields to summarize yearly injury data — ApronPrep auto-fills 164
- $0–$0 government filing fee
- Processing timeline varies — no formal approval, but must be available for inspection
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
Manual entry or document upload required
Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The requirement to post the OSHA Form 300A annually is a direct federal mandate under the Occupational Safety and Health Act of 1970 (OSH Act) and its implementing regulations (29 CFR 1904). The Nevada Occupational Safety and Health Administration (OSHA) administers and enforces these rules in Henderson, operating under a state plan approved by federal OSHA. This is not a local Henderson ordinance; it is a state-enforced federal law that applies to most employers with 10 or more employees, with some industry exceptions. The core purpose is to ensure workplace hazards are tracked and made transparent to employees, which federal law views as a critical step in injury prevention.
Failing to complete, certify, and post this form from February 1 to April 30 each year triggers immediate enforcement action from Nevada OSHA. The consequences are financial and operational:
- Monetary Penalties: Fines are assessed per violation. For the 2025 calendar year, maximum penalties include up to $16,131 for a serious violation (like failure to post), up to $161,323 for a willful or repeated violation, and up to $16,131 per day for failure to correct a cited violation.
- Increased Scrutiny & Operational Risk: A citation for recordkeeping violations flags your business for a potential comprehensive safety inspection. It can also jeopardize contracts with clients or general contractors who require proof of compliance, and may impact your workers' compensation insurance experience rating.
- Employee Relations & Legal Exposure: Not posting the summary denies employees their legal right to review injury data. This can undermine safety culture and be used as evidence in litigation related to workplace safety.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: For the 2024 reporting year (form posted in 2025), Nevada OSHA adopted the federal penalty increase structure, raising maximum fines by approximately 3.2% over 2023 levels.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required under OSHA 29 CFR 1904.39, as nearly all full-service restaurants meet the 11+ employee threshold for mandatory injury and illness recordkeeping. |
| Bar / Nightclub | Required | Required under OSHA 29 CFR 1904.39, as bars and nightclubs in Nevada typically employ 11+ workers, exceeding the recordkeeping threshold. |
| Food Truck | Not Required | Often exempt if the operation employs fewer than 11 employees in the entire calendar year, per OSHA’s partial industry exemption (29 CFR 1904.2). |
| Coffee Shop / Café | Required | Required under OSHA 29 CFR 1904.39, as most coffee shops with sit-down service employ 11+ workers, triggering mandatory Form 300A posting. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the sum of all work-related injuries and illnesses recorded on your OSHA Form 300 Log for the calendar year, ensuring every case meets the recordability criteria defined in OSHA 29 CFR § 1904.7.
COMMON MISTAKE: Entering a count that includes non-recordable cases like first aid visits, which will cause a mismatch with the internal audit and lead to a citation.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees, including salaried, hourly, part-time, and temporary workers, for the entire calendar year as recorded on payroll or timekeeping records.
COMMON MISTAKE: Using an estimate, forgetting to include overtime hours, or omitting temporary workers, which will invalidate the calculated incidence rate.
Total recordable case incidence rate
textEnter the calculated rate using the formula: (N/EH) * 200,000, where N is the total number of recordable injuries and illnesses and EH is the total hours worked by all employees.
COMMON MISTAKE: Manually entering an incorrect calculation instead of using the OSHA formula; an error here triggers an immediate data quality flag.
Number of DART cases (days away, restricted, or transferred)
textEnter the total count of cases from your Form 300 Log that resulted in days away from work, restricted work activity, or job transfer, as defined in OSHA 29 CFR § 1904.7(b)(3).
COMMON MISTAKE: Including cases where only medical treatment was provided without lost/restricted days, which does not qualify as a DART case and will invalidate the DART rate.
Total hours worked by all employees (for DART rate calculation)
textEnter the same total hours worked by all employees used for the total recordable case rate; this figure must be identical in both calculations.
COMMON MISTAKE: Entering a different number of hours here than in the total recordable case rate field, causing a data inconsistency that will be flagged for review.
DART incidence rate
textEnter the calculated rate using the formula: (Number of DART cases / Total hours worked) * 200,000, as required by OSHA for industry benchmarking.
COMMON MISTAKE: Failing to calculate the rate correctly or transposing numbers, which leads to an inaccurate safety performance metric and potential enforcement scrutiny.
Log Year
textEnter the four-digit calendar year (e.g., 2025) for which the injury and illness data on the Form 300 Log and this summary Form 300A is being reported.
COMMON MISTAKE: Entering the fiscal year, the posting year (e.g., 2026 for the 2025 summary), or an incorrect year format, which is a common clerical error.
Establishment Name
textEnter the legal business name of the specific restaurant location as it is registered with state and federal authorities, not a DBA or parent company name.
COMMON MISTAKE: Using a trade name or 'doing business as' (DBA) name instead of the official legal entity name, which can cause filing discrepancies with other official records.
City
textEnter the city where the restaurant is physically located and where the recorded work-related incidents occurred.
COMMON MISTAKE: Entering the city of a corporate headquarters or mailing address if different from the physical establishment location.
State
textEnter the two-letter postal abbreviation for the state where the restaurant is physically located (e.g., 'NV' for Nevada).
COMMON MISTAKE: Spelling out the full state name or using an incorrect abbreviation, which is a minor but frequent formatting error.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Miscalculating Total Hours Worked
Entering payroll hours instead of actual hours worked or calculating incorrectly leads to an invalid injury rate. This is a primary data point for OSHA targeting and is a common citation for recordkeeping errors. Avoid it by summing the total hours worked by all employees (including owners, supervisors, part-time, and temporary workers) for the entire calendar year, not just hours paid.
2. Incorrectly Classifying Cases
Recording injuries that are not work-related or failing to record eligible cases like needlesticks or hearing loss. This misrepresents your safety record and can lead to citations during an OSHA inspection. For example, a slip and fall in the employee breakroom is recordable; a similar fall in the parking lot before clocking in is not. Refer to OSHA's Recordkeeping Regulation (29 CFR 1904) for the specific definitions of work-relatedness.
3. Failing to Post the Form 300A
Not displaying the signed Form 300A in a common area from February 1 to April 30. This is a direct violation with a standard penalty. The posting requirement applies even if you had zero recordable incidents. Ensure the form is posted where all employees can see it, such as near time clocks or breakroom bulletin boards.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
ApronPrep auto-fills 164 of 198 fields from one compliance interview.
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Nevada
| City | Fee Range | Timeline |
|---|---|---|
| Henderson | ||
| Las Vegas | ||
| Reno |
Timeline for OSHA Form 300A Submission in Henderson
Record Injuries & Illnesses on OSHA Logs 300 & 301
Throughout the calendar year, log every recordable work-related injury or illness as it occurs on OSHA Form 300. For each case, you must also complete the more detailed Form 301 (or an equivalent form). You need to have an established process for employees to report incidents and a clear understanding of OSHA's recordkeeping rules (29 CFR 1904) to determine what is 'recordable.' Missing or incomplete daily logs are the top cause of errors on the annual summary.
Certify and Post OSHA Form 300A
After December 31, review the year's Form 300, calculate the totals, and transfer them to Form 300A. A company executive must certify the summary's accuracy by signing it. You must then post the completed 300A form in a common area where all employees can see it (like a break room or near time clocks) from February 1 through April 30. Failing to post the form by February 1 or posting an uncertified form are common violations that can trigger an OSHA inspection.
Submit Electronically to OSHA
Establishments with 20 or more employees in certain designated industries must also submit the 300A data electronically via the OSHA Injury Tracking Application (ITA) website. You will need your OSHA ITA login credentials and the exact data from your posted 300A form. The annual submission window typically runs from February 1 through March 2. Data entry errors or missing fields during this electronic submission are frequent and can result in enforcement follow-up from OSHA.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Nevada.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Annual Business License Renewal
local
Application for Employer Identification Number
federal
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThere is no processing time for OSHA Form 300A because it is not a permit you 'get' from a local agency. The form is an internal annual summary you are required to post from February 1 to April 30. The time requirement is for you to compile the data from your existing Annual Business License Renewal period log. Since Henderson falls under federal OSHA jurisdiction, enforcement timelines are handled by OSHA inspectors.
The government filing fee is $0. OSHA Form 300A itself has no cost to obtain or submit to the federal government. The only potential costs are for the time to compile your injury and illness data and for printing the summary to post in your workplace. Not legal advice — verify with the Nevada Occupational Safety and Health Administration (NV OSHA).
No, the OSHA Form 300A summary is not a transferable permit. It is a year-specific, location-specific record. If you relocate your business within Henderson, you must create a new summary for the new address for the relevant year. You should also ensure your City Business License/Registration is updated with the new location. The underlying OSHA 300 log must also be maintained for the new site.
You must complete and post a new OSHA Form 300A every year. The posting period is fixed from February 1 to April 30, covering data from the previous calendar year (January 1 to December 31). There is no formal 'renewal' with an agency, but the annual creation and posting is a recurring federal requirement for covered employers, per OSHA regulation 29 CFR 1904.32.
During an OSHA inspection, the compliance officer will check that the current year's Form 300A is posted in a conspicuous area from February 1 to April 30. They will review the form for completeness and accuracy and may cross-reference it with your detailed OSHA 300 log and incident reports. Inspections can be triggered by complaints, accidents, or routine schedules, and non-compliance can lead to citations and fines.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Nevada specifically, we have analyzed compliance dossiers for 3 cities (Henderson, Las Vegas, Reno), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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