OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Las Vegas, Nevada (2026)
Without your OSHA Form 300A summary posted by February 1st, your restaurant faces fines of up to $15,625 per violation and increased scrutiny from the federal Occupational Safety and Health Administration (OSHA) and its local Nevada enforcement partner. This federally mandated form, also known as the OSHA Log Summary, requires the public posting of your workplace injury and illness data from the previous calendar year. Key facts:
- 198 data fields — ApronPrep auto-fills 164
- $0–$0 government filing fees
- Varies processing/compliance timeline
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
Manual entry or document upload required
Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The OSHA Form 300A - Summary of Work-Related Injuries and Illnesses is mandated by federal law under the Occupational Safety and Health Act of 1970 (OSH Act). In Nevada, including Las Vegas, this requirement is enforced by the Nevada Occupational Safety and Health Administration (NV OSHA), which operates under a state plan approved by federal OSHA. All covered employers in Las Vegas, including those in the restaurant and hospitality sectors, are legally obligated to maintain these records. The specific regulations are detailed in 29 CFR Part 1904, "Recording and Reporting Occupational Injuries and Illnesses." You must post the completed Form 300A summary annually in your Las Vegas workplace from February 1st to April 30th.
Failing to complete, maintain, or post the OSHA 300A form triggers significant penalties from NV OSHA. Consequences include:
- Monetary Fines: Violations are categorized and fined accordingly, with maximum federal-adopted penalties per violation. These can escalate for willful or repeated failures.
- Increased Scrutiny: Failure to post records can lead to a targeted inspection by NV OSHA, extending their review to other safety practices in your Las Vegas restaurant.
- Insurance and Legal Risk Incomplete injury logs can weaken your defense in workers' compensation disputes and may violate lease covenants requiring compliance with all health and safety laws.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: Effective January 2023, NV OSHA increased its maximum penalty amounts to align with federal OSHA adjustments, including for recordkeeping violations.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Most restaurants, under federal OSHA 29 CFR Part 1904, must maintain and post this annual summary if they have 10 or more employees at any time during the previous calendar year and are not in an exempt low-hazard industry. |
| Bar / Nightclub | Required | Bars must complete this form, as they are generally not exempt under OSHA’s NAICS exemption list, and the requirement is based on the employer size threshold (10+ employees). |
| Food Truck | Required | Food truck operations are subject to federal OSHA jurisdiction in Nevada and must maintain OSHA 300 logs if they meet the employee count threshold (10+). |
| Coffee Shop / Café | Required | Cafés are required to post OSHA Form 300A if they have 10 or more employees and are not specifically exempt; NAICS code 7225 is not on the partially exempt list. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total count of all recordable work-related injuries and illnesses for the year, as recorded on your OSHA Form 300 (Log of Work-Related Injuries and Illnesses).
COMMON MISTAKE: Including first aid only cases or non-recordable incidents, which OSHA defines per 29 CFR 1904.7.
Total hours worked by all employees (for total rate calculation)
textEnter the sum of all hours worked by all employees at this establishment for the entire year, which is required to calculate the Total Recordable Case Rate.
COMMON MISTAKE: Using payroll hours instead of actual hours worked, or omitting hours for part-time or temporary workers.
Total recordable case incidence rate
textThis field is automatically calculated using the formula: (Number of injuries/illnesses x 200,000) ÷ Total hours worked.
COMMON MISTAKE: Manually entering an incorrect, rounded, or estimated rate instead of the precise calculated figure.
Number of DART cases (days away, restricted, or transferred)
textEnter the sum of cases listed in columns H and I of your OSHA Form 300, representing cases involving days away from work, restricted work, or job transfer.
COMMON MISTAKE: Counting the same case twice or incorrectly classifying a case that only required medical treatment beyond first aid.
Total hours worked by all employees (for DART rate calculation)
textEnter the same total annual hours worked by all employees used for the Total Recordable Case Rate calculation; this field is used for the DART rate formula.
COMMON MISTAKE: Using a different hours-worked figure here than the one entered for the total recordable rate, causing a data inconsistency.
DART incidence rate
textThis field is automatically calculated using the formula: (Number of DART cases x 200,000) ÷ Total hours worked.
COMMON MISTAKE: Manually entering a rate or miscalculating the formula, which OSHA software will flag during review.
Log Year
textEnter the calendar year (e.g., 2025) covered by this summary, which must match the year on the corresponding OSHA Form 300 Log.
COMMON MISTAKE: Entering the submission year instead of the data year, or using a fiscal year instead of a calendar year.
Establishment Name
textEnter the official, legal name of your restaurant or business establishment as it appears on your tax filings and business license.
COMMON MISTAKE: Using a DBA (Doing Business As) name not registered with the state, or omitting the legal entity type (e.g., 'LLC').
City
textEnter the city where your restaurant is physically located and where employees worked to incur any recorded injuries or illnesses.
COMMON MISTAKE: Entering a corporate headquarters city if different from the physical worksite location where the incidents occurred.
State
textEnter the two-letter state abbreviation (e.g., NV) where your establishment is physically located.
COMMON MISTAKE: Spelling out the full state name or using an incorrect abbreviation, which can delay processing.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Misclassifying a Non-Work-Related Injury as Work-Related
Including injuries or illnesses that did not occur or worsen because of work activities on the Form 300A summary. For example, logging an employee's slip and fall that happened in the restaurant parking lot *before* their shift began as a work-related injury. This mistake triggers a higher Total Recordable Case Rate (TRC) and can lead to an OSHA inspection and potential citations for inaccurate recordkeeping, as all entries must comply with OSHA's specific recording criteria outlined in 29 CFR 1904. To avoid this, carefully review the work-relatedness decision tree in OSHA's recordkeeping rule (29 CFR 1904.5).
2. Failing to Post the Form 300A Summary from February 1st to April 30th
Not displaying the completed OSHA Form 300A in a common area where all employees can see it during the mandatory annual posting period. Even if you've electronically submitted the data to OSHA via the ITA website, the physical posting requirement remains. OSHA inspectors conducting routine visits or responding to complaints will check for this posted summary. Non-compliance can result in a citation (OSHA standard 1904.35(b)(2)) and a fine. Set a calendar reminder for February 1st each year to post the summary until May 1st.
3. Incorrectly Calculating the Total Hours Worked for the Year
Entering an inaccurate number in the 'Total hours worked by all employees last year' field (Box H). This figure is critical for calculating your establishment's incidence rates (Boxes J-K). Common errors include using payroll hours (which include paid time off) instead of actual hours worked, or failing to include hours for all employees, including part-time and temporary staff. An incorrect total hours figure invalidates your annual summary data. To get the correct number, sum the actual hours worked for every employee on your payroll for the entire calendar year.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Nevada
| City | Fee Range | Timeline |
|---|---|---|
| Henderson | ||
| Las Vegas | ||
| Reno |
Timeline: Annual Filing Process
Review and Finalize OSHA Form 300 Log
Before creating the summary, you must ensure your OSHA Form 300 Log of Work-Related Injuries and Illnesses is complete, accurate, and verified. For each recordable incident from the prior calendar year, ensure you have the employee name, case number, date of injury, description, and classification. This log must be maintained at your establishment. Common errors include misclassifying cases (e.g., marking an injury as 'first aid only' when it was recordable) or omitting incidents that occurred to temporary workers you supervised.
Complete OSHA Form 300A Summary
Using the finalized Form 300 Log, transfer the annual totals to the corresponding columns on Form 300A. You must calculate and enter the total number of cases, days away from work, job transfer/restriction cases, and other recordables. Have your company's average number of employees and total hours worked by all employees for the year ready for the header. A critical trip-up is mathematical errors in the totals or entering data in the wrong column (e.g., mixing up 'Days Away' and 'Job Transfer' counts), which invalidates the posting.
Certify and Post the Summary
A company executive (e.g., owner, CEO, highest-ranking site manager) must sign and certify the accuracy of Form 300A. You are then required to post the completed form in a conspicuous place where notices to employees are customarily posted, such as an employee break room or bulletin board. The posting period runs from February 1st to April 30th each year. Failure to post for the full duration is a common OSHA violation. Keep a copy of the posted form for your records.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Nevada.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Application for Employer Identification Number
federal
Articles of Organization (LLC) or Articles of Incorporation (Corporation)
state
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThere is no application or approval process to 'get' this form. Completing and posting the OSHA Form 300A is an annual internal compliance task that you must finish by the federal deadline, typically February 1st. The timeline to prepare it varies based on the time needed to calculate your workplace injury data from the prior calendar year, so you should start your annual compliance review in early January. While working on this, you should also ensure your ADA Compliance Self-Certification is up to date for federal accessibility rules.
The government filing fees for OSHA Form 300A are $0–$0. There is no charge from federal OSHA for the blank form, completing it, or posting it internally. However, failing to complete and post the form correctly can result in penalties during an inspection. Not legal advice — verify with OSHA or a legal professional for your specific situation.
No, this form is not transferable. The OSHA Form 300A is a location-specific annual summary of injuries and illnesses that occurred at a single, fixed establishment. If you move your restaurant to a new address in Las Vegas, you must create a new form for the new location starting with the first full calendar year of operation there. You will also need to secure new local permits like a Certificate of Occupancy for the new space.
You must complete and post a new OSHA Form 300A every year. It summarizes the work-related injuries and illnesses from the previous calendar year (January 1 to December 31). The completed summary must be posted in a common area where all employees can see it from February 1 to April 30 each year, per federal OSHA regulation 29 CFR 1904.32.
During an OSHA inspection, a compliance officer will check that the current year's Form 300A is properly posted (February 1–April 30) and may review your OSHA Form 300 (the detailed log) and Form 301 (incident reports) for the past five years. They will verify the accuracy of your recorded cases against your payroll and other records. If forms are missing, incomplete, or inaccurate, the officer can cite you for recordkeeping violations, which carry significant penalties.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Nevada specifically, we have analyzed compliance dossiers for 3 cities (Henderson, Las Vegas, Reno), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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