OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Oklahoma City, Oklahoma (2026)
Failure to properly post your OSHA Form 300A can trigger an inspection and citations for up to $15,625 per violation from the U.S. Department of Labor. This federally-mandated Annual Summary form, required for most Oklahoma City restaurants with 10 or more employees, documents workplace injuries and illnesses from the previous year. Key facts include:
- 198 fields to summarize log entries — ApronPrep auto-fills 164
- $0–$0 government filing fee
- Varies processing time, but posting is required February 1–April 30 each year
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
Manual entry or document upload required
Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The OSHA Form 300A is required under the federal Occupational Safety and Health Act of 1970 (OSH Act), specifically in accordance with OSHA regulations 29 CFR 1904. In Oklahoma City, this federal mandate applies directly to all employers who meet the OSHA reporting criteria. The form is a mandatory annual summary of workplace injuries and illnesses, serving as a public-facing record of your restaurant's safety performance. The requirement is enforced by the Oklahoma Department of Labor's Safety and Health Consultation Division, which operates in coordination with federal OSHA.
Failing to post and maintain this summary carries significant consequences. The penalties are severe and structured by violation type:
- Serious violations can incur fines up to $16,131 per violation, as per the federal OSHA penalty structure.
- Willful or repeated violations can result in penalties up to $161,323 for each instance.
- Failure to abate a cited violation can lead to daily fines of $16,131, accumulating until the issue is corrected.
- Beyond fines, non-compliance can trigger an OSHA inspection, potentially leading to a cease-and-desist order for specific unsafe practices.
- Insurance premiums may increase due to a documented poor safety record, and lease agreements often contain clauses requiring adherence to all federal safety regulations.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: As of 2026, OSHA's electronic reporting rule (29 CFR 1904.41) remains in effect for certain high-hazard industries, requiring establishments to submit Form 300A data electronically to OSHA's online portal, though posting the physical summary in the workplace is still mandatory for all covered employers.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required as OSHA's recordkeeping rule (29 CFR 1904) applies to most establishments with 10 or more employees. |
| Bar / Nightclub | Required | Required if the establishment employs 10 or more workers, as they are covered under general industry standards. |
| Food Truck | Required | Required for the owner-operator and any employees, as OSHA jurisdiction extends to mobile food preparation units. |
| Coffee Shop / Café | Required | Required if the shop has 10 or more employees, as there is no specific exemption for retail coffee service. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total number of cases you recorded on your OSHA Form 300 Log for the entire calendar year, which is the sum of all entries in columns G through I.
COMMON MISTAKE: Including cases that are not OSHA recordable (like first-aid-only incidents) or failing to count all cases from the full year.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees during the year, including overtime, which is typically calculated from payroll records or by multiplying the average number of employees by 2,000 hours.
COMMON MISTAKE: Using an estimate instead of actual payroll data or excluding overtime hours, which will result in an inaccurate incidence rate.
Total recordable case incidence rate
textThis field is calculated as (N x 200,000) / H, where N is the total injuries/illnesses and H is total hours worked; the result must be entered with two decimal places (e.g., 4.27).
COMMON MISTAKE: Entering a raw number instead of the calculated rate or miscalculating the formula, leading to an immediate data inconsistency flag.
Number of DART cases (days away, restricted, or transferred)
textEnter the total number of cases from your OSHA 300 Log that resulted in days away from work, job transfer, or restricted work (sum of columns H and I).
COMMON MISTAKE: Counting cases with only medical treatment beyond first aid (column G) as DART cases, which overstates your rate.
Total hours worked by all employees (for DART rate calculation)
textThis should be the same total hours worked figure used for the total recordable case rate calculation; ensure consistency between both rate calculations on the form.
COMMON MISTAKE: Using a different hours-worked number here than in the total recordable rate section, causing a fatal data mismatch.
DART incidence rate
textThis field is calculated as (DART cases x 200,000) / Hours Worked; enter the result with two decimal places, and it must be lower than or equal to your total recordable rate.
COMMON MISTAKE: Entering a DART rate that exceeds the total recordable rate, which is mathematically impossible and triggers a rejection for review.
Log Year
textEnter the four-digit calendar year for which you are summarizing injury and illness data (e.g., 2024).
COMMON MISTAKE: Entering the posting year (e.g., 2025) instead of the year the injuries occurred, which misaligns with the data reported.
Establishment Name
textEnter the official, full legal name of your restaurant or business establishment as it appears on your tax and licensing documents.
COMMON MISTAKE: Using a DBA ("Doing Business As") name instead of the legal entity name or abbreviating the name inconsistently with other filings.
City
textEnter the city where your restaurant is physically located and where the employees covered by this log work.
COMMON MISTAKE: Entering a corporate headquarters city if different from the worksite location, which must match the address on your OSHA 300 Log.
State
textEnter the two-letter postal abbreviation for the state where your establishment is located (e.g., OK for Oklahoma).
COMMON MISTAKE: Spelling out the full state name instead of using the postal abbreviation, which can cause processing delays.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Filing the Wrong Annual Summary
Based on ApronPrep's analysis of OSHA Form 300A applications, the most common error is posting and filing the Form 300 Log instead of the 300A Summary. The Form 300 Log contains confidential employee details and must not be posted. Posting the Log violates OSHA privacy rules and can trigger a complaint inspection. Always ensure you are posting and electronically submitting the two-page Form 300A, which summarizes the totals without individual names.
2. Missing or Incorrect Certification
Failing to have a company executive (owner, officer, or highest-ranking official onsite) sign and certify the form on page 2 is a major red flag. An unsigned form is considered incomplete by OSHA and invalidates the submission. This can lead to fines for failing to post a certified summary and may result in your establishment being flagged for a records review during a routine inspection.
3. Calculating Totals Incorrectly
Errors in adding up columns from the Form 300 Log to transfer to the 300A Summary are frequent. Common math mistakes include miscounting days away from work, job transfers, or other recordable incidents. Transposing numbers (e.g., entering '12' as '21') also happens. An inaccurate summary misrepresents your safety record and can be cited as a recordkeeping violation if discovered during an OSHA audit. Double-check all calculations against your Form 300 entries.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
ApronPrep auto-fills 164 of 198 fields from one compliance interview.
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Oklahoma
| City | Fee Range | Timeline |
|---|---|---|
| Norman | ||
| Oklahoma City | ||
| Tulsa |
Timeline: Varies
Review OSHA Recordkeeping Requirements
Before filling out any forms, confirm your establishment is not exempt from OSHA 300 log requirements. In general, establishments with 10 or fewer employees at all times during the last calendar year do not need to keep these records. Gather your OSHA Form 300 Log from the entire previous calendar year, as the 300A summary is compiled directly from it. Missing or incomplete Form 300 data is the primary cause of errors on the summary.
Complete OSHA Form 300A
Transfer the annual totals from your Form 300 Log to the corresponding boxes on the OSHA Form 300A. This includes the total number of cases, days away from work, job transfers or restrictions, and other recordable incidents. You must also calculate the total hours worked by all employees for the year, which is necessary to compute the incidence rates (Boxes H-I). Ensure the company name, establishment name, and address match your official records—discrepancies here are a common citation item during inspections.
Certify and Post the Form
A company executive (like the owner, CEO, or highest-ranking official at the establishment) must certify the accuracy of the recorded data by signing and dating the bottom of Form 300A. You are then required to post the completed form in a conspicuous location where notices to employees are customarily posted, such as a break room or office bulletin board. The mandatory posting period is from February 1 through April 30 of each year, covering the previous year's data.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Oklahoma.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Application for Employer Identification Number
federal
Articles of Organization (LLC) or Articles of Incorporation (Corporation)
state
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThere is no formal 'processing time' or 'approval' for OSHA Form 300A, as it is a mandatory recordkeeping document you complete in-house. The critical timeline is the posting requirement: the completed summary must be displayed in a common area at your workplace from February 1 through April 30 each year, per OSHA regulation 29 CFR 1904.32. There is no submission to or review by a local Oklahoma City agency for this specific form.
There are no direct government filing fees for OSHA Form 300A itself, as it is a self-generated and posted record. However, failure to properly complete and post it can lead to significant penalties. During an inspection, if you cannot produce this required recordkeeping, OSHA can cite you for a violation. Penalties are substantial, with serious violations currently reaching up to $16,131 per violation, according to the U.S. Department of Labor's 2026 penalty adjustments.
No, OSHA Form 300A is not transferable. It is an annual log specific to the work-related injuries and illnesses that occurred at a single, established physical location during the previous calendar year. If you move your restaurant to a new Oklahoma City address, you must maintain the log for the old location for the required 5-year retention period and start a new, separate OSHA 300 Log and 300A Summary for the new location beginning January 1 of the year you open there.
You create a new OSHA Form 300A every year. It summarizes the data from the OSHA 300 Log you maintained throughout the previous calendar year. You must post this new summary annually from February 1 to April 30. This is a recurring obligation, separate from other local permits like your City Business License/Registration, which may have its own renewal cycle.
During an OSHA inspection (which can be triggered by a complaint, accident, or random selection), the compliance officer will ask to see your injury and illness records. They will verify that your OSHA Form 300A for the previous year was properly completed, signed by a company executive, and posted during the required February-April window. They will also check that the underlying OSHA 300 Log is maintained and that you have the related Incident Report forms (OSHA Form 301 or equivalent) for each recordable case, as required by 29 CFR 1904.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Oklahoma specifically, we have analyzed compliance dossiers for 3 cities (Norman, Oklahoma City, Tulsa), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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