OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Tulsa, Oklahoma (2026)
Failure to post the completed OSHA Form 300A Summary can trigger an immediate OSHA inspection and fines starting at $15,625 per violation, based on current penalty structures. This annual summary form, often called the OSHA Annual Summary Poster, is a federal mandate administered locally by the U.S. Department of Labor's Occupational Safety and Health Administration (OSHA). Key facts:
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Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The requirement to post the OSHA Form 300A - Summary of Work-Related Injuries and Illnesses is mandated by federal law, specifically the Occupational Safety and Health Act of 1970 (OSH Act). This law, enforced by the Occupational Safety and Health Administration (OSHA), applies uniformly across all states, including Oklahoma, which operates under Federal OSHA jurisdiction. The regulation is codified in 29 CFR 1904.32, which details the annual posting requirement for establishments that are required to keep the OSHA 300 Log. In Tulsa, as in the rest of Oklahoma, there is no separate local ordinance for this requirement, but compliance is monitored by the federal OSHA Oklahoma City Area Office.
Failing to complete and post the OSHA 300A Summary during the designated annual period (February 1 through April 30) carries significant consequences. Employers in Tulsa must display the form in a conspicuous location where notices to employees are customarily posted. The penalties for non-compliance can be severe:
- Substantial Financial Penalties: As of 2023, OSHA can issue citations for violations of recordkeeping rules. While not automatically assigned the maximum fines listed for serious or willful safety violations, failure to post can lead to significant fines. For example, a willful or repeated violation of a posting requirement can result in penalties up to $161,323 per violation, while failure to abate can accrue penalties of up to $16,131 per day beyond the abatement date.
- Increased Scrutiny and Audit Risk: A missing or incomplete Form 300A is a red flag for OSHA inspectors and can trigger a more comprehensive safety and health inspection of your restaurant.
- Insurance and Legal Implications: Workers' compensation insurers may request your OSHA 300A data during policy renewals. Inconsistent or missing records can affect your premiums or be used against you in injury-related litigation, potentially undermining your defense.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: As of 2024, there have been no major regulatory changes specific to the OSHA Form 300A itself, but the maximum penalty amounts for violations are adjusted annually for inflation and are published by OSHA.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | OSHA recordkeeping rules (29 CFR 1904) apply to most establishments in this industry, and these businesses are not exempt from the OSHA Form 300A posting requirement. |
| Bar / Nightclub | Required | Applicable under general industry standards (29 CFR 1910); establishments that employ 11 or more employees at any time in the previous calendar year must maintain and post the OSHA Form 300A summary. |
| Food Truck | Required | Mobile food service operations with 11 or more employees are covered by OSHA's general recordkeeping rules and must post the OSHA Form 300A summary from February 1 to April 30. |
| Coffee Shop / Café | Required | Qualifies as an establishment under OSHA's recordkeeping regulations and is not on the list of partially exempt low-hazard industries, requiring compliance with OSHA Form 300A posting. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the final count of all recordable cases from your completed OSHA Form 300 (Log of Work-Related Injuries and Illnesses) for the reporting year; this sum must match the total from Column G of the Form 300.
COMMON MISTAKE: Commonly, establishments incorrectly include first aid only cases or fail to reconcile this total with their Form 300 log, leading to rejection for data inconsistency.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees, including salaried, hourly, part-time, and temporary workers, for the entire calendar year, which is used to calculate your Total Recordable Case Rate.
COMMON MISTAKE: A frequent error is omitting hours for part-time, temporary, or overtime hours, or using an estimate instead of accurate payroll records, which invalidates the calculated safety rate.
Total recordable case incidence rate
textThis is the calculated incidence rate (formula: (N/EH) * 200,000, where N is total cases and EH is total hours); you must enter the calculated figure, not the formula itself.
COMMON MISTAKE: Manually miscalculating the rate or entering the formula text instead of the numeric result is a primary cause for correction requests from OSHA.
Number of DART cases (days away, restricted, or transferred)
textEnter the sum of cases from Column H (Days Away from Work) and Column I (Job Transfer or Restriction) on your Form 300; this represents serious injuries requiring modified work.
COMMON MISTAKE: Establishments often mistakenly include recordable cases that did not involve days away, restriction, or transfer, inflating the DART count and triggering a compliance inquiry.
Total hours worked by all employees (for DART rate calculation)
textRe-enter the total hours worked by all employees for the year; this figure is the same as used for the total recordable rate and must be consistent across both rate calculations.
COMMON MISTAKE: Using a different hours-worked number here than in the total rate field creates a mathematical inconsistency that is flagged during OSHA's data review.
DART incidence rate
textEnter the calculated DART rate (formula: (Number of DART Cases / Total Hours Worked) * 200,000); this metric is closely monitored by OSHA for high-risk establishments.
COMMON MISTAKE: Calculation errors here, or transposing digits from the total case rate, are common mistakes that result in non-compliance notices and required re-submission.
Log Year
textEnter the four-digit calendar year (e.g., 2026) for which the injury and illness data is being reported; this must match the year on your posted Form 300A.
COMMON MISTAKE: Using the previous year's data or the current filing year instead of the data year is a frequent administrative error that invalidates the submission.
Establishment Name
textEnter the official legal name of your restaurant or business establishment exactly as it appears on your IRS documents and other official registrations.
COMMON MISTAKE: Using a DBA (Doing Business As) name that differs from the legal entity name can cause confusion during an OSHA inspection or record audit.
City
textEnter the city where your restaurant is physically located and where the employees covered by this log actually work.
COMMON MISTAKE: Listing a corporate headquarters city instead of the specific worksite location is incorrect and can misdirect OSHA communications.
State
textEnter the two-letter state abbreviation (e.g., OK for Oklahoma) where your establishment is physically located.
COMMON MISTAKE: Writing out the full state name instead of the standard two-letter abbreviation is a minor formatting error but should be avoided for consistency.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Posting the wrong form or posting it late
Posting the OSHA 300A Annual Summary instead of the full OSHA 300 Log, or displaying it after the February 1 to April 30 posting period. OSHA inspectors can issue citations for failure to post on time (29 CFR 1904.32(b)(5)), with proposed penalties that start at over $15,000 per violation for serious offenses. Always confirm you are posting the 300A Summary and mark your calendar to post from February 1 through April 30 each year.
2. Failing to calculate and certify totals correctly
Incorrectly adding the columns from the OSHA 300 Log to populate the total number of cases, days away, job transfer/restriction cases, and other injuries/illnesses on the 300A form. Math errors are a common citation during inspections and undermine the data's accuracy required by 29 CFR 1904.32. Use the formula from OSHA's instructions: sum the appropriate columns (G, H, I, J) from your completed OSHA 300 Log for the entire calendar year. Double-check your arithmetic before the company executive certifies the totals.
3. Using an incorrect establishment name or NAICS code
Entering the corporate or DBA name instead of the specific establishment's name where the injuries occurred, or using an outdated or incorrect North American Industry Classification System (NAICS) code. This misreporting can trigger data inconsistencies with OSHA's records and lead to follow-up inquiries. The establishment name should match the physical location address. Find your current NAICS code using the Census Bureau's search tool, not by guessing based on your primary business activity.
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Oklahoma
| City | Fee Range | Timeline |
|---|---|---|
| Norman | ||
| Oklahoma City | ||
| Tulsa |
Timeline: 6-12 Weeks (Annual Posting Cycle)
Track Injuries & Illnesses Throughout the Year
Log every recordable work-related injury and illness on the detailed OSHA Form 300 as they occur. Keep records of the case number, employee name, job title, date of injury, description, and classification. Ensure you have the employee's signed OSHA Form 301 (or equivalent) for each case on file. Missing classification or incomplete descriptions are the most common audit findings.
Certify and Post OSHA Form 300A
Between February 1 and April 30, review your Form 300 entries, verify totals, and complete the annual summary Form 300A. A company executive (owner, CEO, highest-ranking official) must certify the form's accuracy. You must post the completed 300A in a common area where all employees can see it (like a break room) from February 1 to April 30, even if you had no recordable incidents. Failure to post during this mandatory window can result in a citation.
Submit Electronic Data to OSHA (if required)
Establishments with 20-249 employees in certain high-risk industries (including full-service restaurants) must electronically submit their Form 300A data to OSHA through the Injury Tracking Application (ITA) on OSHA.gov. You need your establishment's data for the previous calendar year ready. The annual submission deadline is typically March 2. Missing this deadline for covered establishments is a direct violation.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Oklahoma.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Application for Employer Identification Number
federal
Articles of Organization (LLC) or Articles of Incorporation (Corporation)
state
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThere is no application or approval period for the Form 300A, as this is a federal OSHA posting and recordkeeping requirement, not a local Tulsa license. You are required to complete the summary using your annual data and post it in your workplace from February 1st through April 30th of each year. Employers must retain the underlying OSHA 300 log for five years, as mandated by 29 CFR Part 1904.
There are **no government filing fees** associated with OSHA Form 300A. It is a free, mandatory posting form issued by the federal Occupational Safety and Health Administration (OSHA). However, failure to post it from February to April can result in significant fines, as non-compliance is a violation of federal workplace safety regulations. Not legal advice — verify requirements with OSHA.
No, a Form 300A is not transferable. This form summarizes injuries and illnesses that occurred at a specific establishment during the previous calendar year. If you move or open a new restaurant location, you must maintain separate OSHA logs for each establishment and generate a new Form 300A for that location. This is similar to other location-specific requirements like a Tulsa Certificate of Occupancy, which must be obtained for each physical premise.
You must prepare and post a new OSHA Form 300A **annually**. The posting period runs from February 1st through April 30th of each year for the data from the previous calendar year. This is a recurring annual obligation, distinct from a renewal for a business license like the Tulsa City Business License/Registration. You do not submit it to an agency for renewal; you post it at your workplace.
During an OSHA inspection, a compliance officer will check for the Form 300A posted in a conspicuous area from February to April. They will also review your underlying OSHA 300 Log for the past five years to verify injury and illness entries are accurate and complete. If the form is not posted or records are missing, the inspector can issue citations and propose penalties, which can start at thousands of dollars per violation, per OSHA’s Field Operations Manual.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Oklahoma specifically, we have analyzed compliance dossiers for 3 cities (Norman, Oklahoma City, Tulsa), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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