OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Eugene, Oregon (2026)
Failure to post the annual OSHA Form 300A summary can trigger a federal inspection and a fine of up to $15,625 per violation. For restaurants in Eugene, Oregon, this mandatory federal log, also called the OSHA Injury and Illness Summary, must be certified by a company executive and displayed for employees from February 1 to April 30 each year.
- 198 fields — ApronPrep auto-fills 164
- $0–$0 government filing fee
- Varies — prepare annually, post for a specific window
Most applicants complete this in under 15 minutes with ApronPrep, which auto-fills 164 of 198 fields.
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
This annual reporting requirement is not a local Eugene rule, but a direct federal mandate. It originates from the Occupational Safety and Health Act of 1970 (OSH Act), enforced in Oregon by the federal Occupational Safety and Health Administration (OSHA). The law obligates all businesses with 10 or more employees, with few exceptions, to maintain a log of work-related injuries and illnesses (OSHA Form 300) and post a summarized annual report (Form 300A). This posting must be displayed in a common area from February 1 to April 30 each year. The core purpose is to ensure workplace safety transparency for both employees and OSHA inspectors, creating a permanent, accessible record of on-the-job hazards.
Non-compliance isn't an administrative oversight—it triggers significant federal penalties and operational risks. Common consequences for failing to properly complete, certify, and post the OSHA Form 300A include:
- Substantial fines: As authorized by the OSH Act, penalties are adjusted annually. For a single serious violation of this recordkeeping rule, the current maximum penalty is $16,131 per violation. Willful or repeated violations can reach $161,323 per violation.
- Increased scrutiny and shutdown risk: A failure to post the summary is a visible red flag that can prompt a comprehensive OSHA inspection. If violations are found during that inspection, the agency can issue citations and require immediate abatement, with additional penalties of $16,131 per day for failure to correct cited hazards.
- Insurance and legal vulnerabilities: Inaccurate or missing logs can jeopardize workers' compensation claims and disputes, potentially leading to higher premium rates. They also weaken your defense in employee lawsuits related to workplace safety, as the required documentation is either incomplete or non-existent.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: In 2024, OSHA increased its maximum penalties for violations by approximately 3.2% across all categories, including those for recordkeeping failures like an incomplete or missing Form 300A.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required under OSHA 29 CFR 1904 if you had 10 or more employees at any time in the last calendar year, as most full-service restaurants exceed this threshold. |
| Bar / Nightclub | Required | Required under OSHA 29 CFR 1904 if you had 10 or more employees, which is common for establishments with bartenders, servers, and security staff. |
| Food Truck | Not Required | Often exempt if you have fewer than 10 employees, which is typical for a single truck operation; however, if you employ 10+ across multiple trucks, you must comply. |
| Coffee Shop / Café | Required | Required under OSHA 29 CFR 1904 if you had 10 or more employees, a common staffing level for busy shops with multiple baristas and kitchen staff. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total count of all recordable work-related injuries and illnesses from the previous year, as recorded on your completed OSHA Form 300 (the log).
COMMON MISTAKE: Including first-aid-only cases or non-work-related incidents, which causes under-reporting and audit risk.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees, including overtime hours, for the entire calendar year (multiply total employee-hours by the number of hours worked per employee).
COMMON MISTAKE: Entering payroll hours instead of actual hours worked or excluding part-time or temporary worker hours, which invalidates the injury rate calculation.
Total recordable case incidence rate
textEnter the calculated incidence rate using the formula: (Number of injuries/illnesses × 200,000) ÷ Total hours worked; this field is often pre-calculated if using ApronPrep's auto-fill from your safety metrics.
COMMON MISTAKE: Manually calculating incorrectly or transposing numbers from the worksheet, which triggers a discrepancy review from OSHA.
Number of DART cases (days away, restricted, or transferred)
textEnter the total number of cases from your OSHA Form 300 where the outcome involved days away from work, job transfer, or restricted work activity (sum of columns H and I).
COMMON MISTAKE: Counting a single injury with multiple outcomes as multiple cases, which leads to over-reporting and an inflated DART rate.
Total hours worked by all employees (for DART rate calculation)
textEnter the total hours worked by all employees, which is the same figure used for the total recordable case rate calculation; this provides the denominator for the DART rate formula.
COMMON MISTAKE: Using a different hours-worked total than the one entered for the total recordable case rate, creating an internal inconsistency that prompts OSHA inquiry.
DART incidence rate
textEnter the calculated DART rate using the formula: (Number of DART cases × 200,000) ÷ Total hours worked; ApronPrep auto-fills this if your safety metrics are provided.
COMMON MISTAKE: Misapplying the formula or rounding incorrectly, which results in a rate mismatch and potential citation for inaccurate recordkeeping.
Log Year
textEnter the four-digit calendar year for which the injury and illness summary is being reported (e.g., 2025).
COMMON MISTAKE: Entering the posting year (e.g., 2026) instead of the year covered by the log, which misaligns the report with the required annual summary period.
Establishment Name
textEnter the official, full legal name of your restaurant or business establishment as it appears on your business license and tax filings.
COMMON MISTAKE: Using a DBA ('Doing Business As') name that differs from the legal entity name, causing a mismatch in OSHA's establishment identification records.
City
textEnter the city where your restaurant is physically located and where the recorded work-related incidents occurred.
COMMON MISTAKE: Entering a corporate headquarters city if different from the worksite location, which misdirects OSHA's geographic data for the establishment.
State
textEnter the two-letter postal abbreviation for the state where your restaurant is located (e.g., OR for Oregon).
COMMON MISTAKE: Writing out the full state name instead of the postal abbreviation, which may not parse correctly in some electronic submission systems.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Not Submitting When Technically Required
Many establishments assume they are exempt but exceed the employee count threshold (10+ full-time employees) or fail to report for an applicable North American Industry Classification System (NAICS) code. This omission is the top cause of non-compliance penalties. To avoid, verify your NAICS code against OSHA's list of partially exempt industries and count all employees, including temporary and part-time staff.
2. Incorrectly Calculating Total Hours Worked
Entering payroll hours or omitting hours for owners, salaried employees, and temporary workers leads to an inaccurate calculation for Column (G), which is used to compute incidence rates. An incorrect total can trigger an audit. Calculate based on actual hours worked: for salaried employees, use 40 hours per week; for part-time, use actual hours; sum these for all employees for the entire calendar year.
3. Failing to Certify the Form
Submitting the form without the signature of a company executive (owner, CEO, highest-ranking official) and the date in the certification section at the bottom renders the submission invalid. This adds 2-3 weeks to your compliance timeline as OSHA will issue a notice. Ensure the highest-ranking company official at your location signs and dates the form before the February 1 posting deadline and submission.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Oregon
| City | Fee Range | Timeline |
|---|---|---|
| Eugene | ||
| Portland | ||
| Salem |
Timeline: Annual Posting and Potential Filing
Record Injuries and Illnesses Throughout the Year
Maintain the detailed OSHA Form 300 (Log of Work-Related Injuries and Illnesses) by entering a new record for each recordable incident as it occurs. You need to have your injury and illness records readily available and be familiar with OSHA's recordkeeping requirements (29 CFR 1904) to determine what is reportable. A common trip-up is misclassifying an incident or failing to record it within the required 7-calendar-day window, which can lead to citations during an inspection.
Prepare Form 300A Summary at Year's End
Between January 1 and February 1, review your completed Form 300 log, calculate the required totals for the year (total cases, days away from work, etc.), and transfer them accurately to the Form 300A. You need your final Form 300 log for the previous year and the blank Form 300A. The most common error is mathematical miscalculation of total days away, job transfer, or restriction, which invalidates the summary and can be cited as an inaccurate record.
Certify and Post the Form 300A Summary
A company executive must certify the summary's accuracy by signing the Form 300A. You must then post the completed form in a conspicuous location where all employees can see it, such as an employee bulletin board or common area. You need the signed Form 300A and knowledge of your workplace's common employee areas. Failure to post the form from February 1 to April 30, or posting it in an area not frequented by employees, is a frequent violation that triggers OSHA complaints and inspections.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Oregon.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Alcohol Service Permit
state
Application for Employer Identification Number
federal
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThe processing time for the OSHA 300A form itself varies, as this is a mandatory federal record you must create, not a permit you apply for. Once you complete the summary by the February 1 deadline, you must post it in the workplace from February 1 to April 30. Oregon OSHA requires the form to be kept for five years and be available if an inspector visits, which can be related to a routine City Business License/Registration inspection or other compliance check.
The government filing fee for the OSHA Form 300A is $0–$0, as it is a federal reporting requirement, not a locally issued permit. However, failing to complete and post it properly can result in fines from Oregon OSHA, which start at $974 per violation for serious citations. Not legal advice — verify with Oregon OSHA.
No, the OSHA 300A log is specific to your business's employment and work-related incidents for the previous calendar year at a specific establishment. If you move your restaurant to a new address, you must start a new set of records for the new location while retaining old logs for five years. You will also need to update other location-specific permits, such as a new Certificate of Occupancy.
You must create a new summary annually. The OSHA 300A form summarizes your OSHA 300 log of recordable injuries and illnesses for the previous calendar year. You are required to complete and certify the new summary by February 1 and post it in your workplace from February 1 to April 30 each year. Failure to update annually can lead to citations during an inspection.
During an Oregon OSHA inspection, the compliance officer will request to see your current and past OSHA 300 logs (Form 300) and your posted annual summary (Form 300A). They will verify the forms are completed correctly, properly certified, and posted from February 1 to April 30. The inspector will also check for other safety violations in the workplace, which could lead to separate citations and fines.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Oregon specifically, we have analyzed compliance dossiers for 3 cities (Eugene, Portland, Salem), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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