OSHA Form 300A - Summary of Work-Related Injuries and Illnesses in Salem, Oregon (2026)
Your restaurant cannot avoid an OSHA inspection—and failing to post this annual summary exposes you to significant fines. The OSHA Form 300A, also called the injury and illness summary, is a mandatory federal recordkeeping requirement for employers in Salem, Oregon, under the U.S. Occupational Safety and Health Administration (OSHA). Key facts:
- 198 fields — ApronPrep auto-fills 164
- $0–$0 government filing fees
- Varies processing time
Analyzed from OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
83% from one compliance interview
Manual entry or document upload required
Why You Need a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
The OSHA Form 300A is a federal mandate under the Occupational Safety and Health Act of 1970 (OSH Act). This law is enforced in Salem, Oregon, by the Oregon Occupational Safety and Health Division (Oregon OSHA). Specifically, the requirement to post and maintain the 300A annual summary is detailed in OSHA's Recordkeeping regulation (29 CFR 1904). This rule applies to most businesses with more than 10 employees in industries not specifically exempted, including restaurants and other hospitality services. Its purpose is to ensure transparency about workplace safety trends for both employees and regulators.
Failing to complete, certify, and post the OSHA 300A log from February 1 to April 30 each year triggers significant consequences. Based on enforcement data, these include:
- Fines and penalties for violations of recordkeeping rules, as stipulated by Oregon OSHA. These can include citations for serious violations, willful/repeat violations, and daily penalties for failure to abate the issue, as reflected in the current penalty structure.
- Increased regulatory scrutiny, including more frequent or comprehensive workplace inspections by Oregon OSHA compliance officers.
- Insurance and risk management issues. Workers' compensation insurers may audit your records, and gaps can lead to higher premiums. Lenders or potential buyers during a business sale will also scrutinize your injury logs to assess liability and safety culture.
Legal code: Occupational Safety and Health Act of 1970 (OSH Act)
Recent update: As of 2025, OSHA has increased its emphasis on electronic submission of Form 300A data for certain larger establishments, though all applicable employers in Salem must still complete and post the physical form.
Who Needs a OSHA Form 300A - Summary of Work-Related Injuries and Illnesses?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Required if you employ 11 or more people at any time in the previous calendar year, as per OSHA recordkeeping regulation 29 CFR 1904.1. |
| Bar / Nightclub | Required | Required if you employ 11 or more people at any time in the previous calendar year, per OSHA 29 CFR 1904.1, as this establishment is not in an exempt low-hazard industry. |
| Food Truck | Required | Required if you employ 11 or more people across your mobile food operations in the previous year, as OSHA 29 CFR 1904 applies to mobile establishments with the same employee threshold. |
| Coffee Shop / Café | Not Required | Often exempt if you have 10 or fewer employees, but required if you employed 11+ in the prior year; verify your annual peak employment count per 29 CFR 1904.39. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (198 Fields)
164 of 198 auto-filledTotal number of recordable injuries and illnesses
textEnter the total number of work-related injuries and illnesses recorded on OSHA Form 300 (the Log) for the entire calendar year, as defined by OSHA's recordkeeping rule (29 CFR 1904).
COMMON MISTAKE: Mistakes include counting only first aid cases, or forgetting to add new cases discovered after year-end; both errors misrepresent your safety record and can lead to citation.
Total hours worked by all employees (for total rate calculation)
textEnter the total hours worked by all employees, including overtime, for the same calendar year used for injury/illness counts; this figure is used as a denominator to calculate the incident rate.
COMMON MISTAKE: Entering payroll hours instead of actual hours worked, or excluding hours for part-time or temporary workers, will produce an incorrect rate.
Total recordable case incidence rate
textThis is a calculated field (Total Cases × 200,000 / Hours Worked); ensure the result is rounded to one decimal place and matches your internal safety reports.
COMMON MISTAKE: Manually calculating incorrectly instead of using OSHA's formula, or misplacing the decimal point, creates a discrepancy that flags your form for review.
Number of DART cases (days away, restricted, or transferred)
textEnter the total number of cases from columns H and I of OSHA Form 300 where the employee experienced days away from work, job transfer, or restricted work activity.
COMMON MISTAKE: Counting cases where light duty was offered but not accepted, or cases with only medical treatment beyond first aid, inflates your DART rate.
Total hours worked by all employees (for DART rate calculation)
textEnter the same total hours worked figure used for the total case rate; this must be consistent across the form to ensure accurate DART rate calculation.
COMMON MISTAKE: Using a different hours figure here than in the total rate section is a common arithmetic error that invalidates both calculated rates.
DART incidence rate
textThis is a calculated field (DART Cases × 200,000 / Hours Worked); double-check this rate against industry benchmarks, as high DART rates can trigger OSHA inspections.
COMMON MISTAKE: Confusing the DART rate with the total recordable rate, or failing to verify the calculation, leads to submission of incorrect performance data.
Log Year
textEnter the four-digit calendar year (e.g., 2026) for which the injury and illness data is being summarized, which must match the year on your Form 300 Log.
COMMON MISTAKE: Entering the previous year due to a lag in reporting, or entering the fiscal year, misaligns your summary with the required annual posting period.
Establishment Name
textEnter the exact, official business name as it appears on your tax filings, business license, and other OSHA documents for this specific location.
COMMON MISTAKE: Using a DBA or a parent company name not formally registered for the location creates a mismatch in OSHA's establishment tracking.
City
textEnter the city where the establishment is physically located; this must be the municipality, not a metro area or neighborhood (e.g., 'Salem', not 'Willamette Valley').
COMMON MISTAKE: Entering a mailing address city (like a PO Box location) instead of the physical worksite city causes jurisdictional confusion.
State
textEnter the two-letter postal abbreviation for the state where the establishment operates (e.g., 'OR' for Oregon); do not spell out the full state name.
COMMON MISTAKE: Using the full state name or an incorrect abbreviation (e.g., 'Ore.') deviates from the form's standard data format.
ApronPrep auto-fills 164 of 198 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 OSHA Form 300A - Summary of Work-Related Injuries and Illnesses Mistakes
1. Posting the wrong form or posting at the wrong time
Posting the detailed OSHA Form 300 Log instead of the summary Form 300A, or posting outside the mandatory February 1–April 30 window. Oregon OSHA can issue citations for this procedural violation. Avoid this by ensuring only the completed Form 300A summary is displayed annually from February 1 to April 30.
2. Incorrectly calculating total hours worked
Entering hours paid (like PTO) instead of hours actually worked by all employees, including part-time and temporary staff, which skews the injury rate calculation. This can trigger an inaccurate data review. Use payroll or time-clock records to sum only the hours employees were on the job for the entire calendar year.
3. Failing to certify the form
Leaving the signature and certification section blank at the bottom of Form 300A. An uncertified form is invalid and non-compliant. A company executive, like the owner or highest-ranking site manager, must sign and date it to attest to its accuracy before posting.
Skip the Paperwork on Your OSHA Form 300A - Summary of Work-Related Injuries and Illnesses
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OSHA Form 300A - Summary of Work-Related Injuries and Illnesses by City in Oregon
| City | Fee Range | Timeline |
|---|---|---|
| Eugene | ||
| Portland | ||
| Salem |
Timeline: Varies
Review Recordkeeping Requirements and Gather Log Data
Annually, prepare by reviewing OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and Form 301 (Injury and Illness Incident Report) for the entire previous calendar year. Ensure you have accurate data on the total number of cases, injury types, and job classifications. The most common delay is incomplete or inconsistent data entry on the underlying Form 300, which makes tallying totals for Form 300A difficult.
Complete OSHA Form 300A
Using the data from Form 300, manually calculate and transcribe the required totals for Form 300A. This includes the total number of cases, the number of cases with days away from work, job transfer, or restriction, and the number of other recordable cases. You must also enter the establishment's name, address, industry classification (NAICS code), and annual average number of employees. A frequent error is miscalculating the average number of employees, which must include all full-time, part-time, and temporary workers.
Certify and Post the Summary
A company executive (e.g., owner, CEO, highest-ranking official at the establishment) must sign and certify the accuracy of Form 300A. You are required to post the completed Form 300A in a conspicuous location where notices to employees are customarily posted. In Oregon, this posting must occur from February 1 through April 30 of each year. Failure to post during this mandatory window is a common compliance violation.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Oregon.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Application for Employer Identification Number
federal
Articles of Organization (LLC) or Articles of Incorporation (Corporation)
state
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsThere is no formal processing or approval timeline, as you do not 'get' this form from an authority. Under federal OSHA rules (29 CFR 1904.32), covered employers in Salem must complete the summary annually and post it from February 1 to April 30. The time required is for you to calculate the totals from your Application for Employer Identification Number and internal logs, then physically post it. Contact Oregon OSHA to confirm specific posting requirements.
Government filing fees are $0–$0 for this specific summary. There is no charge to create or post the document, per Oregon OSHA. The cost is your internal time to compile data from OSHA Forms 300 and 301, or from other recordkeeping systems. However, significant costs can arise from City Business License/Registration and other operational permits required for your restaurant. Not legal advice — verify with Oregon OSHA.
No. The OSHA Form 300A is not a transferable permit. It is an annual snapshot of injuries and illnesses for a specific establishment. If you move your Salem restaurant, you must maintain a new set of OSHA logs (Forms 300, 300A, and 301) for the new address. Your records must accurately reflect the work-related incidents at that specific location, as posted on the Oregon OSHA application guide.
You must create and post a new OSHA Form 300A annually, according to federal regulation 29 CFR 1904.32(b)(3). The summary covers the prior calendar year's data, and the mandatory posting period is from February 1 to April 30 of each year. There is no 'renewal' fee, but failure to complete and post the current year's summary can trigger fines during an inspection.
An Oregon OSHA compliance officer will verify the form is correctly completed and posted in a conspicuous area from February 1 to April 30. They will check that the totals match your underlying OSHA 300 Log entries for the prior year. The inspector may also review your injury/illness records for the past five years and interview employees about reporting procedures. Failure to have the posted summary can result in citations and fines.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Oregon specifically, we have analyzed compliance dossiers for 3 cities (Eugene, Portland, Salem), generating Rich FILs (Form Intelligence Layers) with 198 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- Occupational Safety and Health Act of 1970 (OSH Act)
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