Periodic Report Filing in Colorado Springs, Colorado (2026)
Without your filed 2026 Periodic Report, your Colorado Springs business risks automatic administrative dissolution by the Colorado Secretary of State, which will freeze your business bank accounts and invalidate your right to operate. This annual report, often called a Statement of Good Standing, must be submitted to the Colorado Secretary of State. Key facts:
- 22 fields — ApronPrep auto-fills 18
- $0–$0 government filing fees for Colorado Springs entities
- Timeline varies — due by the end of your anniversary month
Most applicants complete this in under 15 minutes with ApronPrep, which auto-fills 18 of 22 fields.
Analyzed from Periodic Report Filing
82% from one compliance interview
Manual entry or document upload required
Why You Need a Periodic Report Filing
Your Colorado Springs business entity remains in good standing with the Colorado Secretary of State only by filing an annual Periodic Report. This is mandated by the Colorado Revised Statutes, specifically the Colorado Corporation Code (§ 7-90-501) for corporations and the Colorado Limited Liability Company Act (§ 7-80-213) for LLCs. The report provides the state with your current principal office address and registered agent information, ensuring official communications and legal service of process can be delivered. Your filing deadline is tied to the calendar month of your entity's formation or registration in Colorado. The Colorado Secretary of State administers this requirement uniformly across the state, including for Colorado Springs businesses.
Failing to file your Periodic Report by its due date triggers an immediate administrative process with severe consequences. Based on the statutory framework, the penalties escalate quickly:
- Administrative Dissolution or Revocation: After the due date, your business enters a 60-day delinquency period. If the report remains unfiled, the state will administratively dissolve your corporation or revoke your LLC's or partnership's authority to conduct business in Colorado.
- Inability to Sue in State Courts: During any period of delinquency or after dissolution, your business loses the legal capacity to sue or defend itself in Colorado courts.
- Personal Liability for Officers/Directors: Once dissolved, the corporate veil can be pierced, exposing officers and directors to potential personal liability for business debts and obligations incurred after the dissolution date.
- Contract and Lease Implications: Your commercial lease or contracts with vendors may include clauses that are breached if your business loses its good standing, potentially leading to defaults or termination.
- Insurance Complications: Operating as a non-compliant entity may void certain business insurance policies, leaving you personally exposed to claims.
Legal code: State business corporation act, LLC act, partnership act, assumed name statutes
Recent update: As of 2026, the Colorado Secretary of State's office continues to utilize its centralized online portal for all Periodic Report filings and fee payments, which became the mandatory method for most entities in 2020.
Who Needs a Periodic Report Filing?
| Type | Required | Notes |
|---|---|---|
| Restaurant (Full-Service) | Required | Any restaurant operating as a business entity (LLC, corporation) in Colorado Springs must file a Periodic Report to maintain 'good standing' with the Colorado Secretary of State. |
| Bar / Nightclub | Required | If registered as an LLC or corporation, a bar must file this report to keep its legal business registration active with the state. |
| Food Truck | Required | Food truck businesses operating as a formal entity (not a sole proprietorship) are required to file to avoid administrative dissolution. |
| Coffee Shop / Café | Required | Coffee shops that are LLCs or corporations must file the Periodic Report to maintain their legal business status in Colorado. |
See which restaurant types need this requirement — and which don't.
See Full Requirements →Field-by-Field Guide (22 Fields)
18 of 22 auto-filledBusiness Entity Legal Name
textEnter the full, exact legal name of your business as it appears on your original Colorado Secretary of State articles of incorporation or organization.
COMMON MISTAKE: Using a DBA/trade name instead of the registered legal name, omitting a required suffix like 'LLC' or 'Inc.', which will cause a mismatch and rejection.
Entity Type
textEnter your business structure exactly as it is registered with the Colorado Secretary of State (e.g., 'Limited Liability Company', 'Corporation', 'Nonprofit Corporation').
COMMON MISTAKE: Using informal terms like 'LLC' when the state's record shows 'Limited Liability Company', leading to a correction notice and processing delay.
Colorado Registration Number/Entity ID
textEnter your 11-digit Colorado Secretary of State ID number, which uniquely identifies your business entity in state records.
COMMON MISTAKE: Entering a federal EIN, a city business license number, or transposing digits of the state ID, which will prevent the state from locating your entity file.
Domestic or Foreign Entity
textSelect 'Domestic' if your business was formed in Colorado, or 'Foreign' if it was formed in another state/country and is registered to do business in Colorado.
COMMON MISTAKE: A domestic entity incorrectly selecting 'Foreign' (or vice versa), which misrepresents the entity's legal status and triggers a review.
State of Formation (if foreign)
textIf you selected 'Foreign Entity' above, enter the two-letter postal abbreviation of the state or country where the business was originally formed (e.g., 'DE' for Delaware).
COMMON MISTAKE: Leaving this field blank when 'Foreign' is selected, or a foreign entity entering 'Colorado', either of which creates a contradictory record and causes rejection.
Current Entity Status
textEnter your entity's current standing with the Colorado Secretary of State, such as 'Good Standing', 'Delinquent', or 'Dissolved'.
COMMON MISTAKE: Incorrectly reporting 'Good Standing' when the state records show a 'Delinquent' status for non-payment of previous fees, which the state will immediately flag.
Last Periodic Report Filing Date
textEnter the month, day, and year of your most recently filed and accepted Periodic Report with the Colorado Secretary of State (format: MM/DD/YYYY).
COMMON MISTAKE: Guessing the date, entering the business formation date, or using an incorrect format, which can lead to processing errors or a perceived late filing.
Principal Office Street Address
textEnter the complete street address (number and street) of your business's principal executive office, which is where official state correspondence is sent.
COMMON MISTAKE: Using a P.O. Box, a registered agent's address, or an incomplete address (missing suite number), which is not acceptable for the principal office address field.
Principal Office City
textEnter the city where your principal office street address is located.
COMMON MISTAKE: Entering a city that does not match the ZIP code of the street address provided, causing a data integrity flag.
Principal Office State
textEnter the two-letter state abbreviation (e.g., 'CO') where your principal office is located.
COMMON MISTAKE: Spelling out the full state name instead of using the required two-letter abbreviation, which the form's automated system may not process correctly.
ApronPrep auto-fills 18 of 22 fields from a single compliance interview — no re-typing, no guessing what the government expects.
Top 5 Periodic Report Filing Mistakes
1. Missing the Strict Filing Deadline
Submitting the report after the April 15th due date. The Colorado Springs City Clerk's Office imposes an immediate $50 late fee, which accrues monthly. This adds a minimum of 2-4 weeks to your filing timeline, as you must now submit a separate late filing packet and payment. Mark your calendar for April 1st to allow time for final verification and submission.
2. Using an Incorrect or Expired Registered Agent
Listing an individual who is no longer your agent or providing their old address. The City Clerk cross-references this with the Colorado Secretary of State’s records. A mismatch triggers a rejection notice, forcing you to first update your agent with the state—a process that can take 5-7 business days—before resubmitting the city report. Always verify your current agent’s name and address in the state’s business database first.
3. Entering Inconsistent Principal Office Address
Listing a P.O. Box or a different address than what is on file with the Colorado Secretary of State for the principal office. Colorado Springs requires this address to match your state record exactly (Street, City, State, ZIP). Providing a mailing address or a manager’s home address is a common error that causes the application to be flagged for manual review, delaying processing by 1-2 weeks. Copy the address directly from your most recent state filing confirmation.
Skip the Paperwork on Your Periodic Report Filing
ApronPrep auto-fills 18 of 22 fields from one compliance interview.
No credit card required
Periodic Report Filing by City in Colorado
| City | Fee Range | Timeline |
|---|---|---|
| Aurora | ||
| Colorado Springs | ||
| Denver |
Timeline: Varies
Receive Notice & Determine Deadline
The Colorado Secretary of State's office mails a paper notice to your business's registered agent address approximately 45 days before the Periodic Report due date, which is the end of your business's anniversary month. This notice contains your unique filing PIN. If you haven't received a notice, check your filing status and due date using your entity ID on the Colorado Secretary of State's online business database. Missing the due date triggers a late fee, and failing to file for a year can cause administrative dissolution.
Gather Required Information
You'll need your business's 12-digit Colorado entity ID, the filing PIN from your notice, and current information for your principal office address and registered agent (name and Colorado street address). For corporations, you must also confirm your registered agent has signed a consent. Have your payment method ready for the $10 state filing fee. Applications are commonly rejected for using a P.O. Box for the principal office address or an out-of-state registered agent address.
File Online Through the Secretary of State
Submit your Periodic Report electronically via the Colorado Secretary of State's business filing portal. The online form has approximately 15 fields, which ApronPrep can auto-fill using your stored business profile. You must affirm that your business information is current and pay the $10 government filing fee by credit/debit card or pre-established account. Filing by mail or in-person is no longer accepted for this report. A confirmation email with a receipt is sent immediately upon submission.
Where to Apply
Applications go to the Colorado secretary of state. Local procedures and fees may vary — select your city below.
Other Requirements You'll Need
This is one of 13 requirements for opening a restaurant in Colorado.
ADA Compliance Self-Certification
federal
Alarm System Permit/Registration
local
Application for Employer Identification Number
federal
Articles of Organization (LLC) or Articles of Incorporation (Corporation)
state
See all co-required forms and how they connect to your compliance dossier.
See All RequirementsProcessing time varies by the type of report and the city department's workload. Unlike other permits with fixed timelines, periodic reports are often processed in batches. You should submit your report by the specified deadline; confirmation of receipt may take several business days. Contact the relevant Colorado Springs department for current processing estimates.
According to Colorado Springs’ posted fee schedules, there is no direct government filing fee for submitting a standard periodic report. However, you may incur costs for compliance audits or consultant certifications required for the report's contents. Not legal advice — verify with the issuing Colorado Springs city department.
No. Periodic reports are specific to your business and its current licensed location. A change in address triggers new permitting requirements. You will need a new City Business License/Registration and potentially a Certificate of Occupancy before you can file a report from the new location.
Frequency depends on the specific report required by Colorado Springs. Common schedules are annual (e.g., for business license renewals) or biennial. The filing deadline is typically tied to your initial registration date. Check your notice from the city or contact the issuing department to confirm your specific cycle.
Most periodic reports are paper filings and do not trigger an inspection. However, the report may require you to self-certify compliance with other inspected requirements, such as Backflow Prevention Device Certification. If your report includes false statements, you may be subject to fines and a full compliance audit.
About This Data
This guide is generated from ApronPrep's compliance dossier system, which uses 53 parallel AI authority experts to discover requirements, then downloads actual forms and generates field-level intelligence for each one.
For Colorado specifically, we have analyzed compliance dossiers for 3 cities (Aurora, Colorado Springs, Denver), generating Rich FILs (Form Intelligence Layers) with 22 form fields analyzed for this requirement. Fee data is sourced from actual county department fee schedules, not estimates.
Our data is verified against official government sources and updated when regulatory changes are detected. If you find an error, please report it — accuracy is our core commitment.
Sources
- State business corporation act, LLC act, partnership act, assumed name statutes
This Form Is One of 60+ Requirements.
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